This inexpensive, compact-sized guide is all you need to master the fundamentals of Lotus Notes R6. The book is divided into quick and easy lessons designed to be completed in ten minutes or less. Topics covered include getting started with Notes, working with databases, reading mail, using the calendar, managing documents, navigating the Web, and customizing Notes.
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Lotus Notes enables users to access, share, and manage information over a network. The network can consist of a few computers at a single site, or thousands of computers across world-wide locations. The Notes desktop client allows its user to easily manage mail, calendar, contact, and to do information, as well as access Internet and intranet information. This book instructs readers on topics including getting started with Notes, working with databases, reading mail, using the calendar, managing documents, navigating the Web, and customizing Notes.
Introduction. Welcome to 10 Minute Guide to Lotus Notes
6. Who Should Use This Book. Conventions Used in This Book. From Here….
1. Getting Started with Notes. Understanding the Notes Client. Navigating in Notes. Using Toolbars. Using Dialog and Properties Boxes. Changing and Locking Your Password. Locking Your ID. Exiting Notes.
2. Reading Mail. Opening Your Mail Inbox. Selecting and Marking Mail. Reading and Previewing Your Mail.
3. Creating and Sending Mail. Opening a New Mail Memo. Using Spell Check. Sending Mail. Choosing Delivery Options. Replying to Mail. Forwarding Mail. Creating a New Mail Memo from Quick Notes.
4. Managing Mail. Navigating Through Mail. Sorting Mail. Deleting Mail. Using Folders. Creating and Deleting Folders. Printing Mail.
5. Using Mail Tools. Choosing Letterhead. Creating Stationery. Working with Rules. Using Out of Office Notices. Creating Phone Messages.
6. Working with Databases. Understanding Local Versus Server. Reading the About and Using Documents. Working with Views. Reading the Status Bar. Adding a Database to Your Bookmarks. Deleting Databases.
7. Searching and Indexing Databases. Index a Database. Search a Database. Set Search Conditions and Options. Refine Searches with Operators. Display Search Results. Save and Load Searches. Perform a Domain Search.
8. Setting Mail and Calendar Preferences. Specifying Mail Preferences. Setting Calendar Preferences. Setting Access & Delegation Preferences. Opening Someone's Mail, Calendar, and To Do. Using the Notes Minder.
9. Using the Calendar. Selecting Calendar Views. Understanding Calendar Entries. Creating a Calendar Entry. Color Coding Calendar Entries. Customizing the Entries. Printing the Calendar. Editing Calendar Entries. Converting Calendar Entries.
10. Working with Meetings and Group Calendaring. Scheduling Meetings. Managing Meetings. Making Room and Resource Reservations. Responding to Meeting Invitations. Creating a New Group Calendar. Editing or Deleting a Group Calendar.
11. Working with To Do Items. Creating To Do Items. Converting Mail Messages to To Do Items. Viewing To Do Status. Responding to a To Do Item.
12. Using the Address Books. Defining the Address Books. Using Your Personal Address Book. Creating Contacts. Creating a Mailing Lists. Customizing the Address Book. Printing from Your Address Book.
13. Navigating the Web. Setting Browser Preferences. Opening Web Pages. Storing Retrieved Pages. Viewing Pages Offline. Forwarding and Mailing Pages. Performing Housekeeping.
14. Managing Documents. Refreshing Views. Editing Documents. Viewing Unread Documents. Finding and Replacing Text in a Document. Searching for Text in a Database.
15. Editing and Formatting Text and Fields. Selecting Text. Moving and Copying Text. Undoing Changes. Types of Fields. Formatting Text. Formatting Paragraphs. Using Page Breaks. The Permanent Pen.
16. Enhancing Documents. Creating Document, Database, Anchor, and View Links. Creating Pop-Ups. Inserting Tables. Creating Sections. Creating Link Messages.
17. Working with Attachments. Understanding Attachments. Creating Attachments. Viewing Attachments. Removing Files. Opening Files. Editing the Attachment. Printing an Attachment.
18. Understanding Replication. How Replication Works. Setting Replication Preferences. Creating a New Mail Replica. Using the Replicator Page.
19. Using Notes Remotely. Understanding Notes Mobile Users. Setting Up to Connect. Creating Replicas Remotely. Using Outgoing Mail. Replicating Mail. Using Send/Receive Mail. Encrypting Local Databases. Working Offline.
20. Customizing Notes. Setting User Preferences. Setting Toolbar Preferences. Customizing the Welcome Page.
Appendix A. Understanding Security and Access Rights. Passwords. Encryption. Signatures. Web Access to Notes Mail.
Index.
Jane Calabria has authored Lotus Notes books with Dorothy Burke and Rob Kirkland for many years. She was the series editor for the Macmillan Computer Publishing series of Lotus Notes and Domino R5 books. She is a CLP Notes Principal Application Developer with a principal certification as an application developer. She is also a Certified Microsoft User Specialist at the Expert level in Word and Excel. She and her husband, Rob Kirkland, own Stillwater Enterprises, Inc., a consulting firm located near Philadelphia, Pennsylvania. Jane and Rob are preeminent authors, speakers, and trainers on the topic of Lotus Notes and Domino and they conduct national training sessions and seminars. Jane is also the publisher and author (writing as Jane Kirkland) of Take A Walk Books, a series of interactive, nature adventure books for kids. Learn more about her "other life" at http://www.takeawalk.com.
Dorothy Burke is a Certified Lotus Notes Instructor (CLI) and a CLP Notes Principal Application Developer with a principal certification as an application developer. She teaches Domino application development and has been an independent consultant and trainer since 1988. Dorothy is the editor for Jane's Take A Walk children's books.
Together, Jane and Dorothy have co-authored more than 18 books including Que's Certified Microsoft Office User Exam Guide(s) for Microsoft Word 97, Microsoft Excel 97, and Microsoft Power Point 97. Also, Microsoft Works 6-in-1, Microsoft Windows 95 6 in 1, Microsoft Windows 98 6-in-1, Using Microsoft Word 97, and Using Microsoft Word 2000. Their Lotus Notes and Domino titles include Que's Ten Minute Guide to Lotus Notes 4.6, the Ten Minute Guide to Lotus Notes Mail 4.6, Lotus Notes and the Internet 6 in 1, Sams Teach Yourself Lotus Notes, Teach Yourself Lotus Notes 5 in 10 Minutes, How to Use Lotus Notes R5, Teach Yourself Lotus Notes R5 in 24 Hours, and Teach Yourself Lotus Notes and Domino R5 Development in 21 Days.
John Palmer (Technical Editor) is a Certified Lotus Professional, certified as an Application Developer (Principal Level¿R5 & R4) and as a System Administrator (R5 & Principal level¿R4). He owns John Palmer Associates in southeast Pennsylvania, providing Lotus Domino consulting services to medium and large size companies in the Delaware Valley. An author and technical editor, John also is a speaker at Lotus Notes conferences. His expertise is in integrating Domino and Web technologies, and developing complex Domino applications. John Palmer Associates is a Lotus Business Partner and can be found on the World Wide Web at http://www.jpassoc.net.
Melanie Palaisa (Development Editor) has been a technical writer and development editor for more than 15 years. She has been the development editor for several Que and Sams' series including Sams' and Que's Ten Minute Guides, Complete Idiot's Guides, 6 in 1, Easy, Special Edition Using, and Sams Teach Yourself. She has joined Jane and Dorothy as the development editor for several books including Microsoft Works 6-in-1, Microsoft Office 97 6 in 1, Using Microsoft Word 2000, Que's Ten Minute Guide to Lotus Notes 4.6, the Ten Minute Guide to Lotus Notes Mail 4.6, and Sams Teach Yourself Lotus Notes 5 in 24 Hours. Melanie is also the development editor for Jane's Take A Walk childrens' books.
