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Preserving Archives 2nd edition [Pehme köide]

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A brand new and fully updated edition of this seminal work on archival preservation. Access to archival material the documentary heritage of people all over the world that gives them their identity and ensures their rights is dependent on the survival of fragile materials: paper, parchment, photographic materials, audiovisual materials and, most recently, magnetic, optical and increasingly digital formats. The primary importance of such survival is widely acknowledged but sometimes overlooked in a rush to provide ever better means of access. But without the basic material, no services can be offered. Preservation is at the heart of archival activity. Archivists in all types of organizations face questions on how to plan a preservation strategy in less than perfect circumstances, or deal with a sudden emergency. This book considers the causes of threats to the basic material, outlines the preservation options available and offers flexible solutions applicable in a variety of situations. It offers a wide range of case studies and examples from international specialists. This revised edition includes additional material on digital preservation and green building as well as a new chapter on the management and training of volunteers, reflecting a key concern for many archival institutions. Key topics are: Understanding archival materials and their characteristics Managing digital preservation Archive buildings and their characteristics Safeguarding the building and its contents Managing archival storage Managing risks and avoiding disaster Creating and using surrogates Exhibiting archives Handling the records Managing a pest control programme Training and the use of volunteers Putting preservation into practice. Readership: Archivists, librarians, curators and enthusiasts, trained and untrained, in museums, local studies centres and voluntary societies in need of good clear advice.

Arvustused

Helen Forde and Jonathan Rhys-Lewis are serious invigilators of their chosen profession; their practical reference with its rich historical details is a gift to all cultural heritage organizations. -- Archival Issues a welcome updateThe vast practical experience of the two authors clearly enriches the text. Archivists and librarians will find it a great tool to turn to for high level preservation advice, and for students it will provide a good broad overview of the varied issues facing collections. -- Business Archives It is a book that all archive managers should read at least once, as it will guide them to developing that vital preservation strategy that is right for their archive and will be much needed when it comes to implementing improvements in the care of collections. -- Archives and Records Forde (fomerly Preservation Services, UK National Archives, and educator) and Rhys-Lewis (preservation and collections management consultant, and curation and stewardship, U. College London, UK) provide a completely updated second edition of their book on archival preservation. Topics include understanding archival materials and their characteristics, archive buildings, safeguarding the building and its contents, managing storage, exhibiting archives, and training and the use of volunteers. -- Reference and Research Book News This second edition...is a must-read handbook for three main audiences: those who already work within the area, those who want to work within it, and those who need to understand the issues or elements involved to be able to manage a quality archives operation. -- Australian Academic & Research Libraries

Introduction to the series xi
Geoffrey Yeo
Preface to the Second Edition xiii
Acknowledgements xv
1 Introducing archive preservation
1(4)
Introduction
1(1)
How has the relationship between conservation and preservation developed?
1(1)
Definitions
2(1)
Summary
3(1)
Notes
3(2)
2 Understanding archival materials and their characteristics
5(20)
Introduction
5(1)
Paper
6(5)
Parchment
11(3)
Inks: from carbon ink to laser printing
14(2)
Photographic materials
16(1)
Analogue audiovisual materials: wax cylinders, shellac and vinyl discs and film
17(4)
Optical materials: CDs and DVDs
21(1)
Magnetic materials: tape, hard disks and floppy disks
22(1)
Minidiscs
23(1)
Portable digital storage
23(1)
Summary
23(1)
Notes and references
24(1)
3 Managing digital preservation
25(16)
Introduction
25(1)
Why is digital preservation management important?
26(1)
Why is digital preservation difficult?
27(2)
Costs of digital preservation
29(2)
What should be preserved?
31(1)
Who should be involved?
32(2)
What is the starting point?
34(2)
What happens next?
36(2)
Summary
38(1)
Notes and references
38(3)
4 Archive buildings and their characteristics
41(18)
Introduction
41(1)
How has the concept of archive buildings developed?
41(1)
How did archive buildings develop in the UK?
42(1)
What other ideas have developed for archive buildings?
43(2)
What should be considered before building or adapting an existing building to house an archive?
45(2)
What needs to be explained?
47(1)
Location
47(3)
How should the architect be briefed?
50(4)
What are the problems with adapted buildings or historic buildings?
54(2)
Summary
56(1)
Notes and references
57(2)
5 Safeguarding the building and its contents
59(12)
Introduction
59(1)
Security
59(6)
Fire prevention, detection and suppression
65(3)
Water detection
68(1)
Environmental issues
68(1)
Summary
69(1)
Notes and references
69(2)
6 Managing archival storage
71(28)
Introduction
71(1)
Why do environmental conditions matter?
71(1)
What needs to be controlled?
72(2)
Mould: why is it such a threat?
74(1)
Measuring and monitoring temperature and humidity
75(5)
Measuring and monitoring pollution levels
80(3)
Special arrangements
83(2)
How can comparative costs be assessed?
85(1)
Shelving, racking and plan chest specifications
85(8)
What kind of equipment is needed?
93(2)
Possible future developments
95(1)
Summary
96(1)
Notes and references
96(3)
7 Managing risks and avoiding disaster
99(24)
Introduction
99(1)
Why undertake an `operation-hope-not'?
100(1)
Definitions
100(3)
Who is responsible for disaster planning?
103(1)
What should be saved first?
104(1)
Development of a disaster control plan: where to start?
104(2)
Prevention
106(3)
Preparation
109(5)
Reaction
114(4)
Recovery
118(2)
Evaluation
120(1)
Summary
120(1)
Notes and references
120(3)
8 Creating and using surrogates
123(16)
Introduction
123(1)
Copying archive material
124(1)
What copying techniques are available?
124(4)
What problems arise?
128(1)
Developing a preservation copying policy: why do it?
129(1)
How can the copies themselves be preserved?
130(1)
Selecting correct copying methods
130(2)
Preparation of material
132(3)
Copying of material in-house
135(1)
Use of outside agencies
136(2)
Summary
138(1)
Notes and references
138(1)
9 Moving the records
139(20)
Introduction
139(1)
What are the risks?
139(1)
Planning the project
140(5)
Briefing a suitable removal firm
145(2)
Minimum removal equipment specifications
147(3)
Preparing for the move
150(7)
The move itself
157(1)
And afterwards...
157(1)
Summary
158(1)
Notes and references
158(1)
10 Exhibiting archives
159(16)
Introduction
159(1)
How can the overall risk be minimized?
159(4)
Managing the care of documents in exhibitions
163(5)
Planning and preparing for an exhibition
168(5)
During the exhibition
173(1)
And afterwards
173(1)
Summary
174(1)
Notes and references
174(1)
11 Handling the records
175(14)
Introduction
175(1)
The problem
175(1)
Improving the quality of care: how can it be achieved?
176(6)
Where and how can good practice be demonstrated to readers?
182(2)
How can staff be best trained?
184(2)
Summary
186(1)
Notes
187(2)
12 Managing a pest control programme
189(14)
Introduction
189(1)
What are the common pests?
190(1)
What damage do pests do to archival materials?
191(1)
Where are they likely to be active?
192(1)
What are the signs of an infestation?
193(1)
How can they be prevented from getting into the collections?
193(1)
Why are previous eradication measures no longer used?
194(1)
Why is integrated pest management [ IPM] now adopted as a strategy?
195(1)
How can IPM be introduced?
196(2)
Setting traps
198(1)
Dealing with an infestation
198(2)
Ongoing management
200(1)
Summary
200(1)
Notes and references
201(2)
13 Training and the use of volunteers
203(8)
Introduction
203(1)
What options for preservation training are available?
203(1)
What areas of preservation should be covered?
204(1)
The use of volunteers
205(1)
What are the key challenges of using volunteers?
206(1)
Using volunteers for preservation activities
206(1)
The importance of documentation
207(1)
Volunteers and the interface with conservation
208(2)
Summary
210(1)
Notes and references
210(1)
14 Putting preservation into practice
211(14)
Introduction
211(1)
Choices and options
211(1)
Who is responsible?
212(1)
What is a preservation policy?
213(2)
What about strategies?
215(3)
Costs, funding and options
218(3)
How is a programme planned and put into action?
221(2)
And the results?
223(1)
Notes and references
223(2)
Appendices
1 The National Archives Conditions for Loans policy
225(6)
2 A conservation workshop
231(6)
3 Compiling a Preservation Policy: an advisory template
237(8)
4 UCL Library Services: Volunteer Agreement
245(2)
5 Benchmarking entries: MLA
247(2)
Bibliography 249(8)
British and international standards relating to archive preservation 257(4)
Index 261
Helen Forde is a professional archivist who has worked in local authority, private and national archives. Until 2001 she was Head of Preservation Services at the UK national Archives, where she had previously been in charge of both the library and the Museum. She has taught preservation management and worked as an independent consultant on archives.



Jonathan Rhys-Lewis is preservation and collections management consultant with over 25 years experience within local government and as an independent consultant. He trains, lectures and publishes on preservation and preservation management.