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Preface to Fourth Edition. |
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1 To client, if asked to tender on fees. |
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2 To prospective client, offering services. |
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3 To client, regarding the first visit. |
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4 To client, setting out terms of appointment SFA/99 or S-Con-07-A. |
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5 To client, setting out terms of appointment CE/99 or S-Con-07-A (a). |
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6 To client, setting out terms of appointment CE/99 or S-Con-07-A (b). |
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7 To Client, setting out terms of appointment SW/99 or C-Con-07-A (a). |
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8 To client, setting out terms of appointment SW/99 or C-Con-07-A (b). |
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9 To client, requesting payment in advance. |
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10 To client, regarding other architects engaged on the work. |
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11 To other architect, regarding former engagement. |
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12 To client, if former architect notifies some problem. |
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13 To client, if former architect states that the client does not have a copyright licence. |
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14 To client who claims to have a copyright licence. |
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15 To client, if architect asked to sign a warranty not previously mentioned. |
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16 To client, if architect asked to sign a warranty only agreed in principle. |
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17 To client if asked to provide a certificate of satisfaction not previously mentioned. |
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18 To client, if a conflict of interest arises. |
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19 To client, regarding the CDM Regulation duties. |
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20 To client, regarding site survey. |
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21 To client, before carrying out a site survey. |
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22 To client, if requested to help in boundary negotiations. |
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23 To client, if problem encountered during survey. |
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24 To geotechnical specialists, enquiring about soil survey. |
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25 To Coal Authority, requesting preliminary information. |
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26 To BT, requesting preliminary information. |
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27 To electricity supplier, requesting preliminary information. |
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28 To gas supplier, requesting preliminary information. |
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29 To water supplier, requesting preliminary information. |
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30 To drainage authority, requesting preliminary information. |
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31 To highway authority, requesting preliminary information. |
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32 To National Power, requesting preliminary information. |
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33 To Mobile Telephone Companies, requesting preliminary information. |
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34 To Cable Television, requesting preliminary information. |
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35 To client, seeking information. |
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36 To client, enclosing the feasibility report. |
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37 To client, regarding early appointment of consultants. |
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38 To client who queries early appointment of consultants. |
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39 To client, enclosing draft for appointment of consultants. |
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40 Client to consultant [ draft prepared by architect]. |
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41 To client, if consultants' agreements are complex. |
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42 To client who wishes architect to appoint consultants. |
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43 To client, if architect is to appoint consultants (a). |
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44 To client, if architect is to appoint consultants (b). |
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45 To client, if architect wishes to appoint consultants (a). |
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46 To client, if architect wishes to appoint consultants (b). |
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47 To consultant, seeking indemnity. |
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48 To client if consultancy services to be provided by the architect. |
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49 To client, suggesting the use of a supplier or sub-contractor in a design capacity. |
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50 To client, regarding lists of firms to design and supply/execute. |
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51 To client, regarding lists of firms to supply. |
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52 To client, if a relatively new material or process is proposed. |
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53 To members of the design team, arranging meeting. |
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54 To client, regarding fees for planning applications. |
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55 To planning authority, requesting outline approval. |
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56 To client who considers that drawing work should proceed before necessary approvals obtained. |
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57 To planning authority, requesting renewal of temporary permission. |
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58 To client, enclosing fee account. |
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59 To client, if fees are late: first reminder. |
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60 To client, if fees are late: second reminder. |
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61 To client, if fees are late: third reminder. |
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62 To client, if fees late: legal action threatened. |
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63 To client, if amenity society writes with objections. |
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64 To amenity society, if they write with objections. |
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65 To client, regarding form of contract to be used (a). |
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66 To client, regarding form of contract to be used (b). |
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67 To client, regarding form of contract to be used (c). |
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68 To client, regarding form of contract to be used (d). |
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69 To client, regarding form of contract to be used (e). |
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70 To client, regarding form of contract to be used (f). |
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71 To client, regarding form of contract to be used (g). |
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72 To client, regarding the content of the Employer's Requirements. |
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73 To client, enclosing concept design report. |
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74 To manufacturer, asking for technical literature. |
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75 To manufacturer, asking representative to visit for general purposes. |
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76 To manufacturer, asking representative to visit for special purposes. |
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77 To manufacturer, asking for letter. |
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78 To local authority environmental services department, enclosing sketch plans. |
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79 To fire prevention officer, enclosing sketch plans. |
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80 To telephone service provider, enclosing sketch layout. |
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81 To electricity supplier, enclosing sketch layout. |
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82 To gas supplier, enclosing sketch layout. |
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83 To water supplier, enclosing sketch layout. |
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84 To highway authority, enclosing sketch layout. |
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85 To environmental health authority, regarding Clean Air Acts. |
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86 To client, advising that additional requirements will cause the cost to rise above budget. |
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87 To client, enclosing final draft of Employer’s Requirements. |
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88 To client, enclosing the scheme design report. |
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89 To client, regarding modification of the brief. |
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90 To client who cannot understand why redesigning costs extra fees. |
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91 To client, confirming instruction to do extra work. |
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92 To client, regarding promptness of decisions. |
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93 To client, regarding modifications to size, shape, location or cost. |
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6 Production Information. |
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94 To client, requesting fees for Building Regulations application. |
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95 To client, requesting fees for Planning and Building Regulations application. |
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96 To planning authority, requesting approval of reserved matters. |
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97 To planning authority, applying for full planning approval. |
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98 To planning authority, applying for full planning permission and Building Regulations approval. |
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99 To local authority, requesting Building Regulations Approval. |
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100 To HM Inspectorate (Health and Safety Executive), applying for fire certificate. |
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101 To client, regarding main contractor tender list. |
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102 To client, regarding main contractor tender list if two stage tendering is to be used. |
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103 To client, confirming tender details. |
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104 To donor, returning gift. |
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105 To prospective named sub-contractor/person, enquiring if willing to submit a tender. |
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106 To prospective contractor, enclosing questionnaire. |
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107 To referee, regarding suitability of contractor. |
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108 To contractor, enquiring if contractor is willing to submit a tender. |
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109 To unsuccessful sub-contractors and suppliers. |
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110 To client, confirming the amount of liquidated damages. |
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111 To client, if clerk of works required. |
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112 To all contractors on tender list, if date delayed. |
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113 To client, regarding letter of intent to named sub-contractors and suppliers. |
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114 To named sub-contractor or supplier: letter of intent. |
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115 To contractor, inviting it to tender if bills of quantities included. |
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116 To contractor, inviting it to tender if bills of quantities not included. |
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117 To contractor, inviting it to tender. |
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118 To client and quantity surveyor, enclosing copy of invitation to tender. |
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119 To all contractors, regarding questions during the tender period. |
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120 To client, regarding opening of tenders. |
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121 To contractor who submits a qualified tender. |
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122 To contractor who submits a qualified tender if insufficient compliant tenders received. |
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123 To contractors who submit the second and third lowest tenders. |
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124 To contractors not among the three lowest tenderers. |
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125 To contractors who submit the second and third lowest tenders if another tender accepted. |
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126 To contractor who submits the lowest tender, but with errors to be dealt with when overall price is dominant. |
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127 To contractor who submits lowest tender, but with errors to be dealt with where pricing document is dominant. |
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128 To contractor, accepting tender subject to formal documents. |
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129 To contractor, accepting tender and forming contract immediately. |
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130 To consultants, regarding successful tenderer. |
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131 To unsuccessful tenderers. |
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132 To contractor, enclosing the contract documents. |
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133 To client, enclosing the contract documents. |
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134 To contractor, returning one copy of the contract documents. |
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135 To client, regarding letter of intent to contractor. |
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136 To contractor: letter of intent. |
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137 To contractor regarding insurance. |
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138 To contractor, regarding insurance. |
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139 To contractor, regarding insurance. |
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140 To client, regarding insurance (a). |
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141 To client, regarding insurance (b). |
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142 To client, regarding insurance (c). |
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143 To contractor, regarding insurance policies. |
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144 To contractor, requesting evidence of insurance. |
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145 To contractor, regarding performance bond. |
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146 To contractor, regarding advance payment bond. |
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147 To contractor, regarding off-site materials bond. |
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148 To client, at the beginning of the building contract. |
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149 To clerk of works, on appointment. |
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150 To contractor, noting the authority of the clerk of works. |
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151 To contractor, regarding extension of authority of the clerk of works. |
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152 To contractor, naming authorised representatives. |
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153 To contractor, regarding the issue of instructions. |
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154 To contractor, regarding sub-letting. |
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155 To contractor, regarding sub-letting. |
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156 To contractor, if architect is employee of the employer. |
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10 Construction to Practical Completion. |
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157 To contractor, if it fails to maintain insurance cover (a). |
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158 To contractor, if it fails to maintain insurance cover (b). |
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159 To contractor, if it fails to maintain insurance cover (c). |
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160 To contractor, if it fails to maintain insurance cover (d). |
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161 To client, if contractor fails to maintain insurance cover (a). |
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162 To client, if contractor fails to maintain insurance cover (b). |
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163 To client, if contractor fails to maintain insurance cover (c). |
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164 To client, if contractor fails to maintain insurance cover (d). |
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165 To contractor, confirming possession of the site. |
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166 Draft letter from employer to contractor, deferring possession of the site. |
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167 To contractor, who wrongly asks the architect to instruct integration of CDP design. |
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169 To contractor, if architect finds a discrepancy within the Contractor's Proposals. |
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170 To contractor, if architect finds an inconsistency in CDP documents. |
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171 To contractor, requesting consent to the addition of persons to the list under clause 3.8. |
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172 To contractor, if it sub-lets without architect's consent (a). |
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173 To contractor, if it sub-lets without architect's consent and not in accordance with clauses 3.6 or 3.7 (b). |
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174 To contractor, regarding employer's licensees (a). |
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175 To contractor, regarding employer's licensees (b). |
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176 To contractor, regarding employer's licensees (e). |
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177 To client, enclosing report on progress. |
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178 To persons affected, enclosing extract of minutes. |
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179 To originator of minutes, if architect disagrees with contents. |
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180 To client, if disagreeing with former architect's decisions. |
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181 To contractor client, if disagreeing with former architect's decisions. |
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182 To contractor client, if architect’s drawings rejected. |
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183 To contractor client, if instructions received which are contrary to the Employer’s Requirements. |
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184 To employer who is seeking advice, if architect engaged by contractor client. |
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185 To contractor, on receipt of master programme. |
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186 To contractor, on receipt of master programme if required to approve it. |
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187 To contractor, if architect asked to check setting out. |
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188 To contractor, confirmed acceptance under schedule 2. |
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189 To QS, if failing to respond to contractor’s valuation where there is disagreement. |
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190 To contractor, if seeking payment for off-site materials and there is no employer’s list. |
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191 To contractor, who has submitted drawings (a). |
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192 To contractor who has submitted drawings under the design submission procedure (b). |
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193 To contractor who has submitted design drawings (c). |
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194 To contractor who contends that compliance with a comment will give rise to a variation. |
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195 To contractor, if requesting information and there is no information release schedule (a). |
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196 To contractor if requesting information (b). |
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197 To contractor if requesting information (c). |
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198 To contractor, if requesting information on the information release schedule. |
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199 To contractor, if letter not understood. |
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200 To contractor, pending detailed reply. |
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201 To contractor, seeking proof of compliance (a). |
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202 To contractor, seeking proof of compliance (b). |
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203 To contractor, requesting samples. |
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204 To contractor, regarding compliant samples. |
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205 To contractor, regarding failure of samples. |
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206 To manufacturer, if problems with product on site. |
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207 To quantity surveyor regarding defective work. |
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208 Draft letter from employer to contractor, amount proposed to be paid (a). |
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209 Draft letter from employer to contractor, amount proposed to be paid (b). |
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210 Draft letter from employer to contractor, amount proposed to be withheld (a). |
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211 Draft letter from employer to contractor, amount proposed to be withheld (b). |
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212 To contractor, if defective work opened up. |
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213 To contractor, after failure of work (a). |
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214 To contractor, after failure of work (b). |
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215 To client, confirming instruction which entails extra cost. |
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216 To client, if material change to approved design necessary. |
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217 To contractor, requiring compliance with instruction. |
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218 To contractor, who fails to comply with notice. |
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219 To Contractor, if no grounds for extension of time. |
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220 To contractor, if no extension of time due. |
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221 To contractor, if issuing extension in two parts because of lack of time before completion date. |
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222 To contractor, giving extension of time. |
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223 To client, enclosing a report on extension of time. |
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224 To contractor, shortly after practical completion. |
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225 To contractor, reviewing extensions of time after completion date or practical completion (a). |
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226 To contractor, reviewing extensions of time after completion date or practical completion (b). |
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227 To client, enclosing certificate of non-completion (a). |
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228 To client, if Works not complete (b). |
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229 To client, if Works not complete by date for completion and further extensions may be due. |
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230 Draft letter from employer to contractor, before deducting liquidated damages. |
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231 To client, advising on the deduction of liquidated damages. |
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232 To client, if it would be unfair to deduct liquidated damages. |
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233 To client, regarding common law claims. |
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234 To client regarding loss and/or expense applications. |
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235 To contractor, if ex-gratia or common law application submitted. |
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236 To client, regarding ex-gratia claims. |
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237 To contractor, rejecting application due to failure to comply with contract. |
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238 To contractor, if application badly presented. |
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239 To contractor, after receipt of estimate of loss and/or expense under supplemental provision, schedule 2, paragraph 5. |
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240 To contractor, requesting further information in support of financial claim. |
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241 To contractor, rejecting application for loss and/or expense. |
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242 To contractor, accepting financial claim. |
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243 To contractor, partly accepting financial claim. |
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244 To quantity surveyor, requesting ascertainment of loss and/or expense. |
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245 To quantity surveyor, requesting partial ascertainment of loss and/or expense. |
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246 To client, enclosing report on application. |
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247 To client, on receipt of contractor’s 7-day notice suspending performance of obligations. |
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248 Draft letter from employer to contractor, on receipt of 7-day notice suspending performance of obligations. |
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249 To contractor, on resumption of obligations after suspension. |
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250 To contractor, giving notice of default (a). |
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251 To contractor, giving notice of default (b). |
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252 To contractor, giving notice of default (c). |
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253 To client, if contractor continues the default. |
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254 To client, if contractor continues the default (b). |
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255 To client, if contractor is in default (c). |
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256 Draft letter from employer to contractor, terminating employment after default notice. |
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257 To client, if termination by either party possible. |
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258 Draft letter from employer to contractor, giving notice if termination by either party possible. |
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259 Draft letter from employer to contractor, terminating if termination by either party possible. |
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260 Draft letter from employer to contractor, terminating employment after loss or damage. |
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261 Draft letter from employer to contractor, terminating if terrorism cover no longer available. |
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262 Draft letter from employer to contractor, determining contract. |
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263 To client, regarding insurance after termination. |
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264 To client, if contractor likely to terminate its employment or has issued a default notice. |
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265 To client, if contractor likely to terminate its employment if termination by either party is possible. |
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266 To client, if contractor likely to terminate its employment because it is just and equitable. |
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267 To client, if contractor terminates its employment. |
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268 Draft letter from employer to contractor, giving notice of intention to refer a dispute to adjudication. |
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269 Draft letter from employer to Nominating Body, requesting nomination of an adjudicator. |
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270 Draft letter from employer to adjudicator, enclosing the Referral. |
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271 Draft letter from employer to contractor, if adjudicator’s decision is in employer’s favour. |
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272 To employer, if asked to respond to contractor’s adjudication notice. |
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273 Draft letter from employer to contractor, requesting concurrence in the appointment of an arbitrator. |
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274 Draft letter from employer to contractor, requesting concurrence in the appointment of an arbitrator. |
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275 Draft letter from employer to relevant Professional Body, if there is no concurrence in the appointment of an arbitrator or, in the case of GC/Works/1 (1998), the named arbitrator is unable to act. |
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276 Draft letter from employer to contractor proposing mediation of a dispute. |
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277 To client, if impractical to carry out certain services. |
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278 To client, determining all performance and obligations by reasonable notice. |
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279 To client, giving 14 days notice to terminate the agreement. |
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280 To client, terminating the agreement. |
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279 To client, giving 14 days notice to terminate the agreement. |
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281 To client, if client terminates appointment by reasonable notice (a). |
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282 To client, if client terminates appointment by reasonable notice (b). |
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283 To client, if client has not given instructions to resume suspended service within six months (a). |
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284 To client, if client has not given instructions to resume suspended service within six months (b). |
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285 To client, if another architect appointed. |
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286 To other architect, appointed by client, if fees etc. outstanding. |
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287 To employer who wishes to use new building before practical completion certified (a). |
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288 To employer who wishes to use part of the Works before practical completion certified (b). |
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289 To consultants, regarding testing and commissioning of plant. |
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290 To client, regarding testing and commissioning of plant. |
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291 To client, prior to completion. |
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292 To client, confirming handover meeting. |
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293 To contractor regarding inspection before completion. |
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294 To consultants, regarding inspection before completion. |
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11 Post Practical Completion. |
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295 To client, after handover. |
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296 To contractor, if sending schedule of defects. |
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297 To contractor if immediate attention required during the rectification period. |
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298 To contractor, requiring making good during the rectification/maintenance period. |
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299 To client, if some defects are not to be made good. |
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300 To contractor, instructing that some defects are not to be made good. |
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301 To contractor, requiring ‘as-built' records. |
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302 To contractor, requiring return of all drawings and documents. |
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303 To client, seeking permission to publish details of the project. |
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304 To client, requesting feedback information. |
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305 To consultants, requesting feedback information. |
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306 To contractor, requesting feedback information. |
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307 To client, if architect asked to inspect suspected defects after the end of the rectification period. |
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308 To client regarding latent defects after the final certificate. |
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309 To contractor, regarding latent defects. |
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