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E-raamat: Outlook 2010 For Dummies

3.50/5 (26 hinnangut Goodreads-ist)

Bill Dyszel (New York, New York)

Formaat: PDF+DRM
Ilmumisaeg: 06-Apr-2010
Kirjastus: For Dummies
Keel: eng
ISBN-13: 9780470632727

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Formaat: PDF+DRM
Ilmumisaeg: 06-Apr-2010
Kirjastus: For Dummies
Keel: eng
ISBN-13: 9780470632727

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Explains how to use Outlook 2010 to do routine tasks, navigate the interface, maximize the security features, and filter and manage e-mail.

Are you ready to improve your workflow and simplify your life? You'll be surprised at all the things you can accomplish once you learn how to effectively use Outlook 2010. This book shows you how to take advantage of the latest features and better manage your e-mail, take control of your tasks and contacts, and improve the way you do business.

Get up to speed on the new features of Outlook 2010 with this fun and friendly guide

Although Microsoft Outlook is the number one most popular e-mail and productivity tool, many utilize only a fraction of its true potential. This easy-to-understand guide walks you through an abundance of often-overlooked tips and tricks so that you can take advantage of all that Outlook has to offer.

Outlook 2010 For Dummies introduces you to the user interface, and explains how to use the To-Do bar, filter junk email, and make the most of Outlook’s anti-phishing capabilities. Before you know it, you'll be managing e-mail folders; sharing your calendar; using RSS support; integrating tasks with OneNote, Project, Access, and SharePoint Services; accessing data with two-way sync and offline access; and more.

Shares invaluable advice for taking advantage of the newest version of the most popular e-mail and productivity tool: Outlook 2010
Reveals little-known tips and tricks of underused features of Microsoft Outlook
Presents information in the beloved fun and friendly For Dummies style, showing you how to manage your e-mail, share your calendar, use RSS support, access data, and more
Describes how to manage your day by filtering junk e-mail, using the To-Do bar, taking advantage of anti-phishing capabilities, and much more

This helpful guide shows you how to work smart with Outlook 2010!

Introduction

(8)

About This Book

(1)

Foolish Assumptions

(1)

How This Book is Organized

(2)

Part I Getting the Competitive Edge with Outlook

(1)

Part II Taming the E-Mail Beast

(1)

Part III Managing Contacts, Dates, Tasks, and More

(1)

Part IV Beyond the Basics: Tips and Tricks You Won't Want to Miss

(1)

Part V Outlook at Work

(1)

Part VI The Part of Tens

(1)

Conventions Used in This Book

(2)

Dialog boxes

(1)

Ribbons and tabs

(1)

Keyboard shortcuts

(1)

Icons Used in This Book

(2)

Part I Getting the Competitive Edge with Outlook

(42)

Chapter 1 The Outlook Features You Really Need to Know

(12)

Why Do So Many People Use Outlook?

(1)

Easy Ways to Do Anything in Outlook

(1)

E-Mail: Basic Delivery

(3)

Reading e-mail

(1)

Answering e-mail

(1)

Creating new e-mail messages

(1)

Sending a File

(1)

Quick Calendar Keeping

(1)

Entering an appointment

(1)

Managing your schedule

(1)

Adding a Contact

(1)

Entering a Task

(1)

Taking Notes

(3)

Chapter 2 Inside Outlook: Mixing, Matching, and Managing Information

(16)

Outlook and Other Programs

(2)

There's No Place Like Home: Outlook's Main Screen

(7)

Looking at modules

(2)

Finding your way with the Navigation pane

(1)

The Information Viewer: Outlook's hotspot

(2)

TheTo-Do bar

(1)

Navigating the Folder list

(2)

Tying It All Together: The Ribbon

(3)

Viewing Screen Tips

(1)

Using the New Items button

(1)

Finding Things in a Flash with Instant Search

(2)

Getting Help in Outlook

(2)

Chapter 3 On the Fast Track: Drag `til You Drop

(12)

Dragging

(2)

Dispatching Tasks in a Flash

(1)

Making Time Stand Still with Calendar Wizardry

(2)

Keeping Friends Close and Enemies Closer Quicker

(2)

Creating Instant E-Mail Messages

(2)

Creating from a name in your Contacts list

(1)

Creating from an appointment

(1)

Expanding Your Outlook Workspace

(1)

Zen of the Right Button

(2)

Part II Taming the E-Mail Beast

(72)

Chapter 4 The Essential Secrets of E-Mail

(20)

Front Ends and Back Ends

(1)

Creating Messages

(7)

The quicks-and-dirty way

(1)

The slow, complete way

(3)

Setting priorities

(2)

Setting sensitivity

(1)

Setting other message options

(1)

Adding an Internet link to an e-mail message

(1)

Reading and Replying to E-Mail Messages

(5)

Previewing message text

(2)

Sending a reply

(2)

Using a Web link from your e-mail

(1)

Don't get caught by phishing

(1)

That's Not My Department: Forwarding E-Mail

(2)

Blind Copying for Privacy

(1)

Deleting Messages

(1)

Saving Interrupted Messages

(1)

Saving a Message as a File

(2)

Chapter 5 E-Mail Tools You Can't Do Without

(14)

Nagging by Flagging

(5)

One-click flagging

(1)

Setting flags for different days

(1)

Changing the default flag date

(1)

Adding a flag with a customized reminder

(1)

Changing the date on a reminder

(1)

Saving Copies of Your Messages

(1)

Setting Your Reply and Forward Options

(1)

Adding Comments to a Reply or Forward

(2)

Sending Attachments

(2)

Creating Signatures for Your Messages

(3)

Chapter 6 Conquering Your Mountain of Messages

(36)

Organizing Folders

(2)

Creating a new mail folder

(1)

Moving messages to another folder

(1)

Organizing Your E-Mail with Search Folders

(3)

Setting up a search folder

(2)

Using a search folder

(1)

Deleting a search folder

(1)

Using the Reading Pane

(1)

Playing by the Rules

(3)

Creating a rule

(3)

Running a rule

(1)

Filtering Junk E-Mail

(6)

Fine-tuning the filter's sensitivity

(2)

Filtering your e-mail with sender and recipient lists

100

(2)

Filtering domains

102

(1)

Archiving for Posterity

103

(6)

Setting up AutoArchive

104

(1)

Setting AutoArchive for individual folders

105

(2)

Activating the archive process manually

107

(1)

Finding and viewing archived items

108

(1)

Closing the archive data file

109

(1)

Arranging Your Messages

109

(8)

Viewing conversations

112

(2)

Ignoring conversations

114

(1)

Cleaning up conversations

114

(3)

Simplifying Tasks Using Quick Steps

117

(6)

Creating and managing quick steps

120

(3)

Part III Managing Contacts, Dates, Tasks, and More

123

(90)

Chapter 7 Your Little Black Book: Creating Contacts Lists

125

(22)

Storing Names, Numbers, and Other Stuff

126

(6)

The quick-and-dirty way to enter contacts

126

(1)

The slow, complete way to enter contacts

126

(6)

Viewing Contacts

132

(5)

Sorting a view

133

(1)

Rearranging views

134

(2)

Using grouped views

136

(1)

Flagging Your Friends

137

(1)

Using Contact Information

138

(5)

Searching contacts in the Contacts module

138

(2)

Finding a contact from any Outlook module

140

(1)

Using the Activities page

141

(1)

Forwarding a business card

141

(2)

Contact Groups

143

(4)

Creating a Contact group

143

(1)

Editing a Contact group

144

(1)

Using a Contact group

145

(1)

Adding pictures to contacts

145

(2)

Chapter 8 The Calendar: How to Unleash Its Power

147

(22)

Getting around the Outlook Calendar

147

(3)

Meetings Galore: Scheduling Appointments

150

(10)

The quick-and-dirty way to enter an appointment

150

(1)

The complete way to enter an appointment

150

(3)

Not this time: Changing dates

153

(3)

Not ever: Breaking dates

156

(1)

We've got to keep seeing each other: Recurring dates

156

(4)

Getting a Good View of Your Calendar

160

(3)

Printing Your Appointments

163

(2)

Adding Holidays to Your Outlook Calendar

165

(1)

Handling Multiple Calendars

165

(4)

Creating multiple calendars

166

(1)

Managing multiple calendars

166

(3)

Chapter 9 Task Mastery: Discovering All the Bells and Whistles

169

(22)

TheTo-DoBar

169

(3)

Adding a new item to the To-Do bar

171

(1)

Minimizing the To-Do bar

171

(1)

Entering New Tasks in the Tasks Module

172

(4)

Adding an Internet link to a task

176

(1)

Editing Your Tasks

176

(5)

The quick-and-dirty way to change a task

176

(2)

The regular way to change a task

178

(2)

Deleting a task

180

(1)

Managing Recurring Tasks

181

(3)

Creating a regenerating task

182

(1)

Skipping a recurring task once

183

(1)

Marking Tasks Complete

184

(3)

Picking a color for completed or overdue tasks

185

(2)

Viewing Your Tasks

187

(1)

Tasks in the Calendar

188

(3)

Chapter 10 For the Record: Notes and Journal Entries

191

(22)

Writing a Note

191

(2)

Finding a Note

193

(2)

Reading a Note

195

(1)

Deleting a Note

196

(1)

Changing a Note's Size

196

(1)

Viewing Your Notes

197

(4)

Icon view

198

(1)

Notes List view

199

(1)

Last Seven Days view

199

(2)

Printing Your Notes

201

(1)

Changing Your Default Options for New Notes

202

(2)

Changing the size and color

202

(1)

Turning the date and time display on or off

203

(1)

Forwarding a Note

204

(1)

Keeping a Journal for Tidy Recordkeeping

205

(1)

Don't Just Do Something---Stand There!

206

(2)

Recording an Outlook item in the Journal manually

207

(1)

Printing Your Journal

208

(1)

Viewing the Journal

209

(2)

The Entry List view

210

(1)

Last Seven Days view

210

(1)

Phone Calls view

211

(1)

Timeline

211

(1)

It's All in the Journal

211

(2)

Part IV Beyond the Basics: Tips and Tricks you Won't Want to Miss

213

(28)

Chapter 11 Social Media Magic with Outlook RSS

215

(12)

Social Media Basics

215

(3)

Subscribing to a YouTube Channel in Outlook

218

(1)

Subscribing to Blogs in Outlook

219

(1)

Subscribing to Podcasts via Outlook

220

(3)

Reading Feeds

223

(1)

Sharing Feeds

224

(1)

Using the Outlook Social Connector

224

(3)

Adding a Linkedln Connection to Outlook

225

(1)

Avoiding Social Mistakes

226

(1)

Chapter 12 Powering Your Home Office with Outlook

227

(6)

Investigating an ISP

227

(1)

Picking a Provider

228

(1)

Setting Up Internet E-Mail Accounts

229

(3)

Dealing with Multiple Mail Accounts

232

(1)

Chapter 13 Mail Merge from Outlook to Microsoft Word

233

(8)

Mailing Label Magic

234

(3)

Form Letter Formalities

237

(1)

Merging from Selected Contacts

238

(1)

Printing Envelopes

238

(1)

Merging to E-Mail

239

(1)

Going Pro with Hosted Mailing Services

239

(2)

Part V Outlook at Work

241

(72)

Chapter 14 Big-Time Collaboration with Outlook

243

(22)

Collaborating with Outlook's Help

243

(10)

Organizing a meeting

244

(3)

Responding to a meeting request

247

(1)

Checking responses to your meeting request

248

(1)

Taking a vote

249

(1)

Tallying votes

250

(1)

Assigning tasks

251

(1)

Sending a status report

252

(1)

Collaborating with Outlook and Exchange

253

(3)

Giving delegate permissions

253

(2)

Opening someone else's folder

255

(1)

Viewing Two Calendars Side by Side

256

(5)

Setting access permissions

257

(2)

Viewing two accounts

259

(2)

About Address Books

261

(2)

Using SharePoint Team Services

263

(2)

Joining a SharePoint team

263

(1)

Linking Outlook to SharePoint data

264

(1)

Accessing SharePoint data from Outlook

264

(1)

Chapter 15 Keeping Secrets Safe with Outlook Security

265

(8)

Getting a Digital ID

266

(2)

Sending Digitally Signed Messages

268

(1)

Receiving Digitally Signed Messages

269

(1)

Encrypting Messages

269

(1)

Antivirus Software

270

(3)

Chapter 16 Seeing It Your Way: Customizing Outlook

273

(20)

Customizing the Quick Access Toolbar

273

(2)

Customizing the Ribbon

275

(1)

Enjoying the Views

276

(5)

Table/List view

277

(1)

Icon view

278

(1)

Card views

278

(2)

Calendar views

280

(1)

Playing with Columns in Table or List View

281

(4)

Adding a column

281

(1)

Moving a column

282

(2)

Widening or narrowing a column

284

(1)

Removing a column

285

(1)

Sorting Items

285

(1)

Sorting from Table view

285

(1)

Sorting from the Sort dialog box

285

(1)

Grouping Items

286

(2)

Viewing grouped items

287

(1)

Viewing headings only

288

(1)

Saving Custom Views

288

(1)

Using Categories

289

(4)

Assigning a category

289

(1)

Renaming a category

290

(1)

Changing a category color

290

(1)

Assigning a category shortcut key

291

(2)

Chapter 17 Telecommuting with Outlook Web Access

293

(20)

Understanding Outlook Web Access

293

(4)

Logging on and off

294

(1)

The Outlook screen

295

(2)

Web E-Mail Basics

297

(3)

Reading messages

297

(1)

Sending a message

297

(1)

Flagging messages

298

(1)

Setting individual message options

299

(1)

Tracking Tasks while Traveling

300

(1)

Organizing Contacts

301

(2)

Viewing your contacts

301

(1)

Adding contacts

302

(1)

Using Your Calendar

303

(3)

Entering an appointment

304

(2)

Moving an appointment

306

(1)

Viewing the Calendar

306

(1)

Mobile Collaboration

306

(3)

Inviting attendees to a meeting

307

(2)

Respond to a meeting request

309

(1)

Exploring Your Options

309

(4)

Out of Office message

310

(1)

Creating a signature

311

(2)

Part VI The Part of Tens

313

(20)

Chapter 18 Ten Accessories for Outlook

315

(4)

Smartphones

315

(1)

Microsoft Office

316

(1)

A Business-Card Scanner

316

(1)

Mozy Backup

316

(1)

Xobni

316

(1)

Microsoft SharePoint

317

(1)

Microsoft Exchange

317

(1)

Windows Live

317

(1)

Text Messaging Services

317

(1)

Dymo LabelWriter

318

(1)

Chapter 19 Ten Things You Can't Do with Outlook

319

(4)

Custom-Sort Folders

319

(1)

Go Back to the Old Menus

320

(1)

Insert a Phone Number into Your Calendar

320

(1)

Open a Message from the Reading Pane

320

(1)

Perform Two-Sided Printing

320

(1)

Search and Replace Area Codes

321

(1)

Embed Pictures in Notes

321

(1)

Calculate Expenses with Journal Phone Call Entries

321

(1)

Create a Distribution List from a Single E-Mail

321

(1)

Back Up Outlook Data

322

(1)

Ten More Things Outlook Can't Do for You

322

(1)

Chapter 20 Ten Things You Can Do after You're Comfy

323

(4)

Customizing the Quick Access Toolbar

323

(1)

Wising Up Your Messages with Smart Art

324

(1)

Translating Your E-Mail Messages

324

(1)

Adding Charts for Impact

325

(1)

Using Symbols in E-Mail

325

(1)

Opening Multiple Calendars

325

(1)

Superimposing Calendars

326

(1)

Viewing Unusual Numbers of Days

326

(1)

Selecting Dates as a Group

326

(1)

Pinning a Contact Card

326

(1)

Chapter 21 Ten Shortcuts Worth Taking

327

(6)

Using the New Items Tool

327

(1)

Sending a File to an E-Mail Recipient

328

(1)

Sending a File from a Microsoft Office Application

329

(1)

Taking a Note

330

(1)

Finding Something

330

(1)

Undoing Your Mistakes

330

(1)

Using the Go to Date Command

330

(1)

Adding Items to List Views

331

(1)

Sending Repeat Messages

331

(1)

Resending a Message

332

(1)

Index

333

Bill Dyszel is a nationally known expert on information management and sales automation technology. As a consultant, he helps organizations select, develop, and implement business solutions. He has also authored more than a dozen technology books, including previous editions of Outlook For Dummies.

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E-raamat: Outlook 2010 For Dummies

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