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E-raamat: QuickBooks 2017 For Dummies

4.47/5 (34 hinnangut Goodreads-ist)

Stephen L. Nelson

Formaat: PDF+DRM
Ilmumisaeg: 28-Sep-2016
Kirjastus: For Dummies
Keel: eng
ISBN-13: 9781119281481

Teised raamatud teemal:

Accounting software

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Formaat: PDF+DRM
Ilmumisaeg: 28-Sep-2016
Kirjastus: For Dummies
Keel: eng
ISBN-13: 9781119281481

Teised raamatud teemal:

Accounting software

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The perennial bestsellerupdated for the latest release of QuickBooks If you're like most people involved with a small business, accounting isn't necessarily your strong suit, and certainly isn't the reason you got involved with your venture. Luckily, this bestselling guide shows you just how easy it is to use QuickBooks to keep your ducks in a rowso you can spend less time worrying about finances and more time concentrating on other aspects of your growing business.

With easy-to-follow guidance and plain-English explanations that cut through confusing financial jargon, QuickBooks 2017 For Dummies assumes no prior knowledge of the software and gets you started at the very beginning. In no time, you'll discover how to install the software and configure QuickBooks for your business needs, set up payroll reminders, download bank and credit card transactions, pay bills online, keep track of your checkbook and credit cards, and so much more.

Organize all of your business finances in one place Create invoices and credit memos, record sales receipts, and pay the bills Track inventory, calculate job costs, and monitor your business reports Make tax time easier

Written by a CPA who knows QuickBooks and understands your unique business needs, this is your go-to guide for getting past the paperwork and putting the program to work for you.

Introduction

(4)

About This Book

(1)

Foolish Assumptions

(1)

Icons Used in This Book

(1)

Beyond the Book

(1)

Where to Go from Here

(1)

Part 1: Quickly Into QuickBooks

(76)

Chapter 1 QuickBooks: The Heart of Your Business

(10)

Why QuickBooks?

(3)

Why you need an accounting system

(1)

What QuickBooks does

(1)

Why not QuickBooks online?

(1)

What Explains QuickBooks' Popularity?

(1)

What's Next, Dude?

(1)

How to Succeed with QuickBooks

(4)

Budget wisely, Grasshopper

(1)

Don't focus on features

(1)

Outsource payroll

(1)

Get professional help

(1)

Use both the profit and loss statement and the balance sheet

(1)

Chapter 2 The Big Setup

(18)

Getting Ready for QuickBooks Setup

(6)

The big decision

(1)

The trial balance of the century

(3)

The mother of all scavenger hunts

(1)

Stepping through QuickBooks Setup

(9)

Starting QuickBooks

(2)

Using the Express Setup

(7)

The Rest of the Story

(1)

Should You Get Your Accountant's Help?

(2)

Chapter 3 Populating QuickBooks Lists

(46)

The Magic and Mystery of Items

(14)

Adding items you might include on invoices

(7)

Creating other wacky items for invoices

(4)

Editing items

(1)

Adding Employees to Your Employee List

(2)

Customers Are Your Business

(4)

It's Just a Job

(3)

Adding Vendors to Your Vendor List

(4)

The Other Lists

(6)

The Fixed Asset Item list

(1)

The Price Level list

(1)

The Billing Rate Levels list

(1)

The Sales Tax Code list

(1)

The Class list

(1)

The Other Names list

(1)

The Sales Rep list

(1)

Customer, Vendor, and Job Types list

(1)

The Terms list

(1)

The Customer Message list

(1)

The Payment Method list

(1)

The Ship Via list

(1)

The Vehicle list

(1)

The Memorized Transaction list

(1)

The Reminders list

(1)

Organizing Lists

(1)

Printing Lists

(1)

Exporting List Items to Your Word Processor

(1)

Dealing with the Chart of Accounts List

(13)

Describing customer balances

(1)

Describing vendor balances

(1)

Camouflaging some accounting goofiness

(6)

Supplying the missing numbers

(2)

Checking your work one more time

(2)

Part 2: Daily Entry Tasks

(122)

Chapter 4 Creating Invoices and Credit Memos

(24)

Making Sure That You're Ready to Invoice Customers

(1)

Preparing an Invoice

(7)

Fixing Invoice Mistakes

(1)

If the invoice is still displayed onscreen

(1)

If the invoice isn't displayed onscreen

(1)

Deleting an invoice

(1)

Preparing a Credit Memo

(3)

Fixing Credit Memo Mistakes

(1)

History Lessons

(1)

Printing Invoices and Credit Memos

(7)

Loading the forms into the printer

(1)

Setting up the invoice printer

(2)

Printing invoices and credit memos as you create them

(1)

Printing invoices in a batch

100

(3)

Printing credit memos in a batch

103

(1)

Sending Invoices and Credit Memos via Email

103

(2)

Customizing Your Invoices and Credit Memos

105

(2)

Chapter 5 Reeling in the Dough

107

(24)

Recording a Sales Receipt

108

(4)

Printing a Sales Receipt

112

(2)

Special Tips for Retailers

114

(1)

Correcting Sales Receipt Mistakes

115

(1)

Recording Customer Payments

116

(5)

Correcting Mistakes in Customer Payments Entries

121

(1)

Making Bank Deposits

121

(3)

Improving Your Cash Inflow

124

(7)

Tracking what your customers owe

124

(2)

Assessing finance charges

126

(3)

Dealing with deposits

129

(2)

Chapter 6 Paying the Bills

131

(24)

Pay Now or Pay Later?

131

(1)

Recording Your Bills by Writing Checks

132

(8)

The slow way to write checks

132

(6)

The fast way to write checks

138

(2)

Recording Your Bills the Accounts Payable Way

140

(8)

Recording your bills

141

(3)

Entering your bills the fast way

144

(2)

Deleting a bill

146

(1)

Remind me to pay that bill, will you?

147

(1)

Paying Your Bills

148

(4)

Tracking Vehicle Mileage

152

(1)

Paying Sales Tax

153

(2)

Chapter 7 Inventory Magic

155

(20)

Setting Up Inventory Items

156

(1)

When You Buy Stuff

157

(5)

Recording items that you pay for up front

157

(1)

Recording items that don't come with a bill

157

(2)

Paying for items when you get the bill

159

(2)

Recording items and paying the bill all at once

161

(1)

When You Sell Stuff

162

(1)

How Purchase Orders Work

162

(5)

Customizing a purchase order form

163

(1)

Filling out a purchase order

163

(3)

Checking up on purchase orders

166

(1)

Receiving purchase order items

166

(1)

Assembling a Product

167

(2)

Identifying the components

167

(1)

Building the assembly

168

(1)

Time fora Reality Check

169

(2)

Dealing with Multiple Inventory Locations

171

(1)

Manually keep separate inventory-by-location counts

171

(1)

Use different item numbers for different locations

172

(1)

Upgrade to QuickBooks Enterprise Solutions

172

(1)

The Lazy Person's Approach to Inventory

172

(3)

How periodic inventory systems work in QuickBooks

173

(1)

The good and bad of a periodic inventory

174

(1)

Chapter 8 Keeping Your Checkbook

175

(18)

Writing Checks

175

(6)

Writing checks from the Write Checks window

176

(1)

Writing checks from the register

177

(2)

Changing a check that you've written

179

(1)

Packing more checks into the register

179

(2)

Depositing Money in a Checking Account

181

(3)

Recording simple deposits

181

(1)

Depositing income from customers

182

(2)

Transferring Money between Accounts

184

(3)

Setting up a second bank account

185

(1)

Recording deposits into the new account

185

(1)

About the other half of the transfer

186

(1)

Changing a transfer that you've already entered

187

(1)

Working with Multiple Currencies

187

(1)

To Delete or to Void?

188

(1)

Handling NSF Checks from Customers

189

(1)

The Big Register Phenomenon

190

(3)

Moving through a big register

190

(1)

Finding that darn transaction

191

(2)

Chapter 9 Paying with Plastic

193

(10)

Tracking Business Credit Cards

193

(3)

Setting up a credit card account

194

(1)

Selecting a credit card account so that you can use it

195

(1)

Entering Credit Card Transactions

196

(4)

Recording a credit card charge

197

(2)

Changing charges that you've already entered

199

(1)

Reconciling Your Credit Card Statement and Paying the Bill

200

(1)

So What about Debit and ATM Cards?

201

(1)

So What about Customer Credit Cards?

201

(2)

Part 3: Stuff You Do From Time To Time

203

(46)

Chapter 10 Printing Checks

205

(12)

Getting the Printer Ready

205

(3)

Printing a Check

208

(6)

A few words about printing checks

209

(1)

Printing a check as you write it

209

(2)

Printing checks by the bushel

211

(2)

What if I make a mistake?

213

(1)

Oh where, oh where do unprinted checks go?

214

(1)

Printing a Checking Register

214

(3)

Chapter 11 Payroll

217

(12)

Getting Ready to Do Payroll without Help from QuickBooks

217

(1)

Doing Taxes the Right Way

218

(1)

Getting an employer ID number

218

(1)

Signing up for EFTPS

219

(1)

Employees and employers do their part

219

(1)

Getting Ready to Do Payroll with QuickBooks

219

(2)

Paying Your Employees

221

(3)

Paying Payroll Liabilities

224

(1)

Paying tax liabilities if you use a full-meal-deal payroll service

224

(1)

Paying tax liabilities if you don't use a full-meal-deal payroll service

224

(1)

Paying other nontax liabilities

225

(1)

Preparing Quarterly Payroll Tax Returns

225

(2)

Using the Basic Payroll service

226

(1)

Using a full-meal-deal payroll service

226

(1)

Using the QuickBooks Enhanced Payroll service

226

(1)

Filing Annual Returns and Wage Statements

227

(1)

The State Wants Some Money, Too

228

(1)

Chapter 12 Building the Perfect Budget

229

(8)

Is This a Game You Want to Play?

229

(1)

All Joking Aside: Some Basic Budgeting Tips

230

(1)

A Budgeting Secret You Won't Learn in College

231

(1)

Setting Up a Secret Plan

232

(3)

Adjusting a Secret Plan

235

(1)

Forecasting Profits and Losses

235

(1)

Projecting Cash Flows

236

(1)

Using the Business Planner Tools

236

(1)

Chapter 13 Online with QuickBooks

237

(12)

Doing the Electronic Banking Thing

237

(10)

So what's the commotion about?

237

(1)

A handful of reasons to be cautious about banking online

238

(3)

Making sense of online banking

241

(1)

Signing up for the service

241

(1)

Making an online payment

241

(2)

Transferring money electronically

243

(1)

Changing instructions

244

(1)

Transmitting instructions

244

(2)

Message in a bottle

246

(1)

A Quick Review of the Other Online Opportunities

247

(2)

Part 4: Housekeeping Chores

249

(60)

Chapter 14 The Balancing Act

251

(10)

Balancing a Bank Account

251

(7)

Giving QuickBooks information from the bank statement

252

(2)

Marking cleared checks and deposits

254

(4)

Eleven Things to Do If Your Non-Online Account Doesn't Balance

258

(3)

Chapter 15 Reporting on the State of Affairs

261

(14)

What Kinds of Reports Are There, Anyway?

261

(3)

Creating and Printing a Report

264

(6)

Visiting the report dog-and-pony show

266

(1)

Editing and rearranging reports

267

(3)

Reports Made to Order

270

(3)

Processing Multiple Reports

273

(1)

Your Other Reporting Options

273

(1)

Last but Not Least: The QuickReport

274

(1)

Chapter 16 Job Estimating, Billing, and Tracking

275

(10)

Turning On Job Costing

275

(1)

Setting Up a Job

276

(1)

Creating a Job Estimate

277

(3)

Revising an Estimate

280

(1)

Turning an Estimate into an Invoice

280

(1)

Comparing Estimated Item Amounts with Actual Item Amounts

281

(1)

Charging for Actual Time and Costs

282

(2)

Tracking Job Costs

284

(1)

Chapter 17 File Management Tips

285

(12)

Backing Up Is (Not That) Hard to Do

285

(9)

Backing up the quick-and-dirty way

287

(4)

Getting back the QuickBooks data you backed up

291

(3)

Accountant's Copy

294

(1)

Working with Portable Files

295

(1)

Using an Audit Trail

295

(1)

Using a Closing Password

296

(1)

Chapter 18 Fixed Assets and Vehicle Lists

297

(12)

What Is Fixed-Assets Accounting?

297

(2)

Fixed-Assets Accounting in QuickBooks

299

(1)

Setting Up a Fixed Asset List

299

(5)

Adding items to the Fixed Asset list

300

(2)

Adding fixed-asset items on the fly

302

(1)

Editing items in the Fixed Asset list

302

(2)

Tracking Vehicle Mileage

304

(7)

Identifying your vehicles

304

(1)

Recording vehicle miles

305

(2)

Using the vehicle reports

307

(1)

Updating vehicle mileage rates

307

(2)

Part 5: The Part Of Tens

309

(26)

Chapter 19 Tips for Handling (Almost) Ten Tricky Situations

311

(8)

Tracking Depreciation

311

(1)

Selling an Asset

312

(1)

Selling a Depreciable Asset

313

(1)

Owner's Equity in a Sole Proprietorship

314

(1)

Owner's Equity in a Partnership

314

(1)

Owner's Equity in a Corporation

315

(1)

Multiple-State Accounting

316

(1)

Getting a Loan

317

(1)

Repaying a Loan

317

(2)

Chapter 20 (Almost) Ten Secret Business Formulas

319

(16)

The First "Most Expensive Money You Can Borrow" Formula

320

(2)

The Second "Most Expensive Money You Can Borrow" Formula

322

(1)

The "How Do I Break Even?" Formula

322

(3)

The "You Can Grow Too Fast" Formula

325

(2)

How net worth relates to growth

325

(1)

How to calculate sustainable growth

326

(1)

The First "What Happens If...?" Formula

327

(2)

The Second 'What Happens If...?" Formula

329

(2)

The Economic Order Quantity (Isaac Newton) Formula

331

(2)

The Rule of 72

333

(2)

Part 6: Appendixes

335

(34)

Appendix A Installing QuickBooks in 11 Easy Steps

337

(4)

Appendix B If Numbers Are Your Friends

341

(18)

Keying In on Profit

341

(5)

Let me introduce you to the new you

341

(1)

The first day in business

342

(1)

Look at your cash flow first

342

(1)

Depreciation is an accounting gimmick

343

(1)

Accrual-basis accounting is cool

344

(1)

Now you know how to measure profits

345

(1)

Some financial brain food

345

(1)

In the Old Days, Things Were Different

346

(3)

What Does an Italian Monk Have to Do with Anything?

349

(7)

And now for the blow-by-blow

351

(3)

Blow-by-blow, Part 2

354

(2)

How does QuickBooks help?

356

(1)

Two Dark Shadows in the World of Accounting

356

(2)

The first dark shadow

356

(1)

The second dark shadow

357

(1)

The Danger of Shell Games

358

(1)

Appendix C Sharing QuickBooks Files

359

(10)

Sharing a QuickBooks File on a Network

359

(3)

User permissions

359

(2)

Record locking

361

(1)

Installing QuickBooks for Network Use

362

(1)

Setting User Permissions

363

(4)

User permissions in Enterprise Solutions

363

(2)

User permissions in QuickBooks Pro and Premier

365

(2)

Specifying Multiuser Mode

367

(1)

Working in Multiuser Mode

367

(2)

Index

369

Stephen L. Nelson, MBA, CPA, MS in Taxation, provides accounting, business advisory, tax planning, and tax preparation services for small businesses such as manufacturers, retailers, service firms, and start-up technology companies. He has written more than 100 books, which have sold more than five million copies.

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