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E-raamat: QuickBooks 2019 All-in-One For Dummies

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  • Formaat: PDF+DRM
  • Ilmumisaeg: 26-Nov-2018
  • Kirjastus: For Dummies
  • Keel: eng
  • ISBN-13: 9781119523710
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  • Formaat: PDF+DRM
  • Ilmumisaeg: 26-Nov-2018
  • Kirjastus: For Dummies
  • Keel: eng
  • ISBN-13: 9781119523710
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The quickest way to do the books!   

Finances don’t have to put you in a funk! With the help of this all-encompassing book, you’ll get the easy-to-follow instruction you need to get your business’ ducks in a row—without ever losing your cool. Whether you’re a numbers person or have never spent much time with a calculator, you’ll discover how to use QuickBooks 2019 to make it easier than ever to handle your finances. 

This value-priced reference combines eight content-rich mini-books into one complete package, providing the answers you need to get the most out of the latest version of QuickBooks. No stone is left unturned, giving you everything you need to turn what used to be harrowing tasks into simple items you can check off on your to-do list.

  • Helps you use QuickBooks to ease accounting chores, financial management, and business planning
  • Provides guidance from an industry expert
  • Shows you how to set up a QuickBooks accounting system, load the master files lists, invoice customers, pay vendors, track inventory, manage cash and bank accounts, and more
  • Gives helpful troubleshooting tips to make your accounting easy

Your time is precious—why waste a minute when QuickBooks can make it easier? Get started today!

Introduction 1(4)
About This Book
1(1)
Foolish Assumptions
2(1)
Icons Used in This Book
3(1)
Beyond the Book
3(1)
Where to Go from Here
3(2)
Book 1: An Accounting Primer 5(66)
Chapter 1 Principles of Accounting
7(20)
The Purpose of Accounting
7(3)
The big picture
8(1)
Managers, investors, and entrepreneurs
8(1)
External creditors
9(1)
Government agencies
9(1)
Business form generation
10(1)
Reviewing the Common Financial Statements
10(13)
The income statement
10(3)
Balance sheet
13(4)
Statement of cash flows
17(3)
Other accounting statements
20(1)
Putting it all together
21(2)
The Philosophy of Accounting
23(3)
Revenue principle
23(1)
Expense principle
23(1)
Matching principle
24(1)
Cost principle
24(1)
Objectivity principle
24(1)
Continuity assumption
25(1)
Unit-of-measure assumption
25(1)
Separate-entity assumption
26(1)
A Few Words about Tax Accounting
26(1)
Chapter 2 Double-Entry Bookkeeping
27(20)
The Fiddle-Faddle Method of Accounting
28(3)
How Double-Entry Bookkeeping Works
31(6)
The accounting model
31(2)
Talking mechanics
33(4)
Almost a Real-Life Example
37(7)
Recording rent expense
37(1)
Recording wages expense
38(1)
Recording supplies expense
38(1)
Recording sales revenue
38(1)
Recording cost of goods sold
39(1)
Recording the payoff of accounts payable
40(1)
Recording the payoff of a loan
40(1)
Calculating account balance
40(3)
Using T-account analysis results
43(1)
A Few Words about How QuickBooks Works
44(3)
Chapter 3 Special Accounting Problems
47(24)
Working with Accounts Receivable
48(3)
Recording a sale
48(1)
Recording a payment
48(1)
Estimating bad-debt expense
49(1)
Removing uncollectible accounts receivable
50(1)
Recording Accounts Payable Transactions
51(3)
Recording a bill
52(1)
Paying a bill
52(1)
Taking some other accounts payable pointers
53(1)
Inventory Accounting
54(4)
Dealing with obsolete inventory
54(1)
Disposing of obsolete inventory
55(1)
Dealing with inventory shrinkage
56(2)
Accounting for Fixed Assets
58(3)
Purchasing a fixed asset
58(1)
Dealing with depreciation
58(1)
Disposing of a fixed asset
59(2)
Recognizing Liabilities
61(5)
Borrowing money
62(1)
Making a loan payment
62(1)
Accruing liabilities
63(3)
Closing Out Revenue and Expense Accounts
66(3)
The traditional close
66(2)
The QuickBooks close
68(1)
One More Thing
69(2)
Book 2: Getting Ready To Use Quickbooks 71(76)
Chapter 1 Setting Up QuickBooks
73(18)
Planning Your New QuickBooks System
73(3)
What accounting does
74(1)
What accounting systems do
74(1)
What QuickBooks does
74(1)
And now for the bad news
75(1)
Installing QuickBooks
76(1)
Dealing with the Presetup Jitters
77(2)
Preparing for setup
78(1)
Seeing what happens during setup
79(1)
Running the QuickBooks Setup Wizard
79(8)
Getting the big welcome
79(2)
Supplying company information
81(1)
Customizing QuickBooks
82(1)
Setting your start date
83(1)
Reviewing the suggested chart of accounts
84(1)
Adding your information to the company file
85(2)
Identifying the Starting Trial Balance
87(4)
A simple example to start
87(2)
A real-life example to finish
89(2)
Chapter 2 Loading the Master File Lists
91(24)
Setting Up the Chart of Accounts List
92(4)
Setting Up the Item List
96(1)
Working with the Price Level List
97(1)
Using Sales Tax Codes
97(1)
Setting Up a Payroll Item List
98(1)
Setting Up Classes
99(2)
Setting Up a Customer List
101(4)
Setting Up the Vendor List
105(4)
Setting Up a Fixed Assets List
109(1)
Setting Up a Price Level List
110(1)
Setting Up a Billing Rate Level List
110(1)
Setting Up Your Employees
111(1)
Setting Up an Other Names List
111(1)
Setting Up the Profile Lists
112(3)
Chapter 3 Fine-Tuning QuickBooks
115(32)
Accessing the Preferences Settings
116(2)
Setting the Accounting Preferences
118(3)
Using account numbers
118(1)
Setting general accounting options
119(2)
Setting the Bills Preferences
121(1)
Setting the Calendar Preferences
121(1)
Setting the Checking Preferences
121(2)
Changing the Desktop View
123(2)
Setting Finance Charge Calculation Rules
125(1)
Setting General Preferences
125(2)
Controlling Integrated Applications
127(1)
Controlling Inventory
128(2)
Controlling How Jobs and Estimates Work
130(1)
Dealing with Multiple Currencies
131(1)
Starting Integrated Payment Processing
131(1)
Controlling How Payroll Works
132(2)
Telling QuickBooks How Reminders Should Work
134(1)
Specifying Reports & Graphs Preferences
135(3)
Setting Sales & Customers Preferences
138(1)
Specifying How Sales Are Taxed
139(2)
Setting the Search Preferences
141(1)
Setting the Send Forms Preferences
141(1)
Fine-Tuning the Service Connection
142(1)
Controlling Spell Checking
143(1)
Controlling How 1099 Tax Reporting Works
144(1)
Setting Time & Expenses Preferences
145(2)
Book 3: Bookkeeping Chores 147(128)
Chapter 1 Invoicing Customers
149(34)
Choosing an Invoice Form
149(1)
Customizing an Invoice Form
150(10)
Choosing a template to customize
150(1)
Reviewing the Additional Customization options
150(4)
Moving on to Basic Customization
154(3)
Working with the Layout Designer tool
157(3)
Working with the web-based Forms Customization tool
160(1)
Invoicing a Customer
160(6)
Billing for Time
166(4)
Using a weekly time sheet
166(1)
Timing single activities
167(1)
Including billable time on an invoice
168(2)
Printing Invoices
170(1)
Emailing Invoices
171(1)
Recording Sales Receipts
172(2)
Recording Credit Memos
174(2)
Receiving Customer Payments
176(2)
Assessing Finance Charges
178(2)
Setting up finance-charge rules
179(1)
Calculating finance charges
180(1)
Using Odds and Ends on the Customers Menu
180(3)
Chapter 2 Paying Vendors
183(20)
Creating a Purchase Order
183(4)
Creating a real purchase order
184(3)
Using some purchase order tips and tricks
187(1)
Recording the Receipt of Items
187(4)
Simultaneously Recording the Receipt and the Bill
191(1)
Entering a Bill
192(4)
If you haven't previously recorded an item receipt
192(2)
If you have previously recorded an item receipt
194(2)
Paying Bills
196(3)
Reviewing the Other Vendor Menu Commands
199(4)
Vendor Center
199(1)
Sales Tax menu commands
200(1)
Inventory Activities menu commands
201(1)
Print/E-file 1099s
201(1)
Item List
202(1)
Chapter 3 Tracking Inventory and Items
203(30)
Looking at Your Item List
204(2)
Using the Item Code column
204(1)
Using the Item List window
205(1)
Using inventory reports
206(1)
Adding Items to the Item List
206(14)
Adding an item: Basic steps
207(1)
Adding a service item
208(1)
Adding an inventory part
209(2)
Adding a noninventory part
211(1)
Adding an other-charge item
212(1)
Adding a subtotal item
213(1)
Adding a group item
214(1)
Adding a discount item
215(1)
Adding a payment item
216(1)
Adding a sales tax item
217(1)
Setting up a sales tax group
217(1)
Adding custom fields to items
218(2)
Editing Items
220(7)
Adjusting Physical Counts and Inventory Values
220(3)
Adjusting Prices and Price Levels
223(1)
Using the Change Item Prices command
223(1)
Using price levels
224(2)
Enabling advanced pricing
226(1)
Managing Inventory in a Manufacturing Firm
227(6)
Handling manufactured inventory the simple way
227(1)
Performing inventory accounting in QuickBooks
228(3)
Managing multiple inventory locations
231(2)
Chapter 4 Managing Cash and Bank Accounts
233(30)
Writing Checks
233(8)
Recording and printing a check
234(5)
Customizing the check form
239(2)
Making Bank Deposits
241(3)
Transferring Money between Bank Accounts
244(1)
Working with the Register
245(6)
Recording register transactions
245(3)
Using Register window commands and buttons
248(3)
Using Edit Menu Commands
251(4)
Reconciling the Bank Account
255(5)
Reviewing the Other Banking Commands
260(3)
Order Checks & Envelopes command
260(1)
Enter Credit Card Charges command
260(1)
Bank Feeds command
261(1)
Loan Manager command
262(1)
Other Names list
262(1)
Chapter 5 Paying Employees
263(12)
Setting Up Basic Payroll
264(6)
Signing up for a payroll service
265(1)
Setting up employees
265(4)
Setting up year-to-date amounts
269(1)
Checking your payroll setup data
269(1)
Scheduling Payroll Runs
270(1)
Paying Employees
270(2)
Editing and Voiding Paychecks
272(1)
Paying Payroll Liabilities
272(3)
Book 4: Accounting Chores 275(80)
Chapter 1 For Accountants Only
277(16)
Working with QuickBooks Journal Entries
277(3)
Recording a journal entry
278(1)
Reversing a journal entry
279(1)
Editing journal entries
280(1)
Updating Company Information
280(1)
Working with Memorized Transactions
280(1)
Reviewing the Accountant & Taxes Reports
281(2)
Creating an Accountant's Copy of the QuickBooks Data File
283(8)
Creating an accountant's copy
284(4)
Using an accountant's copy
288(1)
Reusing an accountant's copy
288(1)
Exporting client changes
288(1)
Importing accountant's changes
289(1)
Canceling accountant's changes
290(1)
Troubleshooting accountant's copy transfers
290(1)
Using the Client Data Review Commands
291(2)
Chapter 2 Preparing Financial Statements and Reports
293(22)
Some Wise Words Up Front
294(1)
Producing a Report
294(1)
Working with the Report Window
295(9)
Working with Report window buttons
295(6)
Using the Report window boxes
301(3)
Modifying a Report
304(6)
Using the Display tab
304(2)
Using the Filters tab
306(2)
Using the Header/Footer tab
308(1)
Formatting fonts and numbers
309(1)
Processing Multiple Reports
310(1)
A Few Words about Document Retention
311(4)
Chapter 3 Preparing a Budget
315(12)
Reviewing Common Budgeting Tactics
315(4)
Top-line budgeting
316(1)
Zero-based budgeting
316(1)
Benchmarking
317(1)
Putting it all together
318(1)
Taking a Practical Approach to Budgeting
319(1)
Using the Set Up Budgets Window
319(4)
Creating a new budget
319(2)
Working with an existing budget
321(2)
Managing with a Budget
323(2)
Some Wrap-Up Comments on Budgeting
325(2)
Chapter 4 Using Activity-Based Costing
327(16)
Reviewing Traditional Overhead Allocation
328(2)
Understanding How ABC Works
330(5)
The ABC product-line income statement
330(4)
ABC in a small firm
334(1)
Implementing a Simple ABC System
335(2)
Seeing How QuickBooks Supports ABC
337(1)
Turning On Class Tracking
337(1)
Using Classes for ABC
338(5)
Setting up your classes
338(1)
Classifying revenue amounts
339(1)
Classifying expense amounts
339(2)
After-the-fact classifications
341(1)
Producing ABC reports
342(1)
Chapter 5 Setting Up Project and Job Costing Systems
343(12)
Setting Up a QuickBooks Job
343(3)
Tracking Job or Project Costs
346(3)
Job Cost Reporting
349(1)
Using Job Estimates
350(2)
Progress Billing
352(3)
Book 5: Financial Management 355(50)
Chapter 1 Ratio Analysis
357(18)
Some Caveats about Ratio Analysis
358(1)
Liquidity Ratios
359(2)
Current ratio
359(1)
Acid test ratio
360(1)
Leverage Ratios
361(4)
Debt ratio
361(1)
Debt equity ratio
362(1)
Times interest earned ratio
363(1)
Fixed-charges coverage ratio
364(1)
Activity Ratios
365(4)
Inventory turnover ratio
366(1)
Days of inventory ratio
367(1)
Average collection period ratio
367(1)
Fixed-asset turnover ratio
368(1)
Total assets turnover ratio
369(1)
Profitability Ratios
369(6)
Gross margin percentage
370(1)
Operating income/sales
370(1)
Profit margin percentage
371(1)
Return on assets
371(1)
Return on equity
372(3)
Chapter 2 Economic Value Added Analysis
375(14)
Introducing the Logic of EVA
375(1)
Seeing EVA in Action
376(3)
An example of EVA
378(1)
Another example of EVA
379(1)
Reviewing Some Important Points about EVA
379(2)
Using EVA When Your Business Has Debt
381(4)
The first example of the modified EVA formula
381(2)
Another EVA with debt example
383(2)
Presenting Two Final Pointers
385(1)
And Now, a Word to My Critics
386(3)
Chapter 3 Capital Budgeting in a Nutshell
389(16)
Introducing the Theory of Capital Budgeting
389(3)
The big thing is the return
390(1)
One little thing is maturity
390(1)
Another little thing is risk
391(1)
The bottom line
391(1)
Calculating the Rate of Return on Capital
392(10)
Calculating the investment amount
393(1)
Estimating the net cash flows
393(5)
Calculating the return
398(4)
Measuring Liquidity
402(1)
Thinking about Risk
403(1)
What Does All of This Have to Do with QuickBooks?
404(1)
Book 6: Business Plans 405(74)
Chapter 1 Profit-Volume-Cost Analysis
407(20)
Seeing How Profit-Volume-Cost Analysis Works
408(2)
Calculating Break-Even Points
410(2)
Using Real QuickBooks Data for Profit-Volume-Cost Analysis
412(2)
Sales revenue
412(1)
Gross margin percentage
412(2)
Fixed costs
414(1)
Recognizing the Downside of the Profit-Volume-Cost Model
414(2)
Using the Profit-Volume-Cost Analysis Workbook
416(11)
Collecting your inputs
416(3)
Understanding the break-even analysis
419(2)
Understanding the profit-volume-cost forecast
421(2)
Looking at the profit-volume-cost charts
423(4)
Chapter 2 Creating a Business Plan Forecast
427(38)
Reviewing Financial Statements and Ratios
428(1)
Using the Business Plan Workbook
429(7)
Understanding the Workbook Calculations
436(26)
Forecasting inputs
436(1)
Balance Sheet
436(8)
Common Size Balance Sheet
444(1)
Income Statement
445(4)
Common Size Income Statement
449(1)
Cash Flow Statement
450(6)
Financial Ratios Table
456(6)
Customizing the Starter Workbook
462(3)
Changing the number of periods
462(1)
Performing ratio analysis on existing financial statements
462(1)
Calculating taxes for a current net loss before taxes
463(1)
Combining this workbook with other workbooks
463(2)
Chapter 3 Writing a Business Plan
465(14)
What the Term "Business Plan" Means
465(1)
A Few Words about Strategic Plans
466(2)
Cost strategies
466(1)
Differentiated products and services strategies
467(1)
Focus strategies
467(1)
Look, Ma: No Strategy
468(2)
Two comments about tactics
469(1)
Six final strategy pointers
469(1)
A White-Paper Business Plan
470(3)
A New-Venture Plan
473(8)
Is the new venture's product or service feasible?
473(1)
Does the market want the product or service?
474(1)
Can the product or service be profitably sold?
474(1)
Is the return on the venture adequate for
prospective investors?
475(1)
Can existing management run the business?
476(1)
Some final thoughts
477(2)
Book 7: Care And Maintenance 479(44)
Chapter 1 Administering QuickBooks
481(18)
Keeping Your Data Confidential
481(2)
Using Windows security
482(1)
Using QuickBooks security
482(1)
Using QuickBooks in a Multiuser Environment
483(10)
Setting up additional QuickBooks users
484(7)
Changing user rights in Enterprise Solutions
491(2)
Changing user rights in QuickBooks Pro and Premier
493(1)
Using Audit Trails
493(1)
Enabling Simultaneous Multiuser Access
494(1)
Maintaining Good Accounting Controls
495(4)
Chapter 2 Protecting Your Data
499(18)
Backing Up the QuickBooks Data File
499(6)
Backing-up basics
500(3)
What about online backup?
503(1)
Some backup tactics
504(1)
Restoring a QuickBooks Data File
505(4)
Condensing the QuickBooks Company Files
509(8)
Cleanup basics
510(4)
Some cleanup and archiving strategies
514(3)
Chapter 3 Troubleshooting
517(6)
Using the QuickBooks Help File and This Book
517(2)
Browsing Intuit's Product-Support Website
519(2)
Checking Another Vendor's Product-Support Website
521(1)
Tapping into Intuit's Online and Expert Communities
521(1)
When All Else Fails
522(1)
Book 8: Appendixes 523(66)
Appendix A: A Crash Course in Excel
525(16)
Starting Excel
525(1)
Stopping Excel
526(1)
Explaining Excel's Workbooks
526(1)
Putting Text, Numbers, and Formulas in Cells
527(1)
Writing Formulas
528(1)
Scrolling through Big Workbooks
529(1)
Copying and Cutting Cell Contents
530(3)
Copying cell contents
530(1)
Moving cell contents
531(1)
Moving and copying formulas
531(2)
Formatting Cell Contents
533(1)
Recognizing That Functions Are Simply Formulas
534(3)
Saving and Opening Workbooks
537(2)
Saving a workbook
537(1)
Opening a workbook
538(1)
Printing Excel Workbooks
539(1)
One Other Thing to Know
540(1)
Appendix B: Government Web Resources for Businesses
541(18)
Bureau of Economic Analysis
541(3)
Finding information at the BEA website
542(1)
Downloading a BEA publication
542(1)
Uncompressing a BEA publication
543(1)
Using a BEA publication
544(1)
Bureau of Labor Statistics
544(4)
Finding information at the BLS website
545(1)
Using BLS information
545(3)
Census Bureau
548(3)
Finding information at the Census Bureau website
549(1)
Using the Census Bureau's publications
550(1)
Using the Census Bureau search engine
550(1)
Using the Census Bureau Subjects index
551(1)
Securities and Exchange Commission
551(2)
Finding information through EDGAR
552(1)
Searching the EDGAR database
552(1)
Federal Reserve
553(2)
Finding information at the Federal Reserve website
554(1)
Using the Federal Reserve website's information
555(1)
Government Publishing Office
555(2)
Information available at the GPO website
556(1)
Searching the GPO database
556(1)
Internal Revenue Service
557(2)
Appendix C: Glossary of Accounting and Financial Terms
559(30)
Index 589
Stephen L. Nelson, MBA, CPA, MS in Taxation, is a CPA in Redmond, Washington, where he provides accounting, business advisory, and tax planning and preparation services to small businesses. He is the bestselling author of 100-plus books about how to use computers to manage personal and business finances.
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