| Introduction |
|
1 | (6) |
|
|
|
1 | (1) |
|
|
|
2 | (1) |
|
|
|
3 | (1) |
|
|
|
3 | (1) |
|
|
|
3 | (4) |
| Part 1: Quickly Into QuickBooks |
|
|
Chapter 1 QuickBooks: The Heart of Your Business |
|
|
7 | (10) |
|
|
|
7 | (4) |
|
Why you need an accounting system |
|
|
8 | (1) |
|
|
|
9 | (1) |
|
Why not QuickBooks online? |
|
|
10 | (1) |
|
What Explains QuickBooks' Popularity? |
|
|
11 | (1) |
|
|
|
12 | (1) |
|
How to Succeed with QuickBooks |
|
|
13 | (4) |
|
Budget wisely, Grasshopper |
|
|
13 | (1) |
|
|
|
14 | (1) |
|
|
|
15 | (1) |
|
|
|
16 | (1) |
|
Use both the profit and loss statement and the balance sheet |
|
|
16 | (1) |
|
|
|
17 | (18) |
|
Getting Ready for QuickBooks Setup |
|
|
17 | (6) |
|
|
|
18 | (1) |
|
The trial balance of the century |
|
|
19 | (3) |
|
The mother of all scavenger hunts |
|
|
22 | (1) |
|
Stepping through QuickBooks Setup |
|
|
23 | (9) |
|
|
|
23 | (2) |
|
|
|
25 | (7) |
|
|
|
32 | (1) |
|
Should You Get Your Accountant's Help? |
|
|
32 | (3) |
|
Chapter 3 Populating QuickBooks Lists |
|
|
35 | (46) |
|
The Magic and Mystery of Items |
|
|
35 | (14) |
|
Adding items you might include on invoices |
|
|
37 | (8) |
|
Creating other wacky items for invoices |
|
|
45 | (3) |
|
|
|
48 | (1) |
|
Adding Employees to Your Employee List |
|
|
49 | (2) |
|
Customers Are Your Business |
|
|
51 | (4) |
|
|
|
55 | (3) |
|
Adding Vendors to Your Vendor List |
|
|
58 | (4) |
|
|
|
62 | (6) |
|
The Fixed Asset Item list |
|
|
63 | (1) |
|
|
|
64 | (1) |
|
The Billing Rate Levels list |
|
|
64 | (1) |
|
|
|
64 | (1) |
|
|
|
64 | (1) |
|
|
|
65 | (1) |
|
|
|
65 | (1) |
|
Customer, Vendor, and Job Types list |
|
|
66 | (1) |
|
|
|
66 | (1) |
|
The Customer Message list |
|
|
66 | (1) |
|
|
|
67 | (1) |
|
|
|
67 | (1) |
|
|
|
67 | (1) |
|
The Memorized Transaction list |
|
|
68 | (1) |
|
|
|
68 | (1) |
|
|
|
68 | (1) |
|
|
|
69 | (1) |
|
Exporting List Items to Your Word Processor |
|
|
69 | (1) |
|
Dealing with the Chart of Accounts List |
|
|
70 | (13) |
|
Describing customer balances |
|
|
70 | (1) |
|
Describing vendor balances |
|
|
70 | (1) |
|
Camouflaging some accounting goofiness |
|
|
71 | (6) |
|
Supplying the missing numbers |
|
|
77 | (2) |
|
Checking your work one more time |
|
|
79 | (2) |
| Part 2: Daily Entry Tasks |
|
81 | (124) |
|
Chapter 4 Creating Invoices and Credit Memos |
|
|
83 | (26) |
|
Making Sure That You're Ready to Invoice Customers |
|
|
84 | (1) |
|
|
|
84 | (7) |
|
|
|
91 | (1) |
|
If the invoice is still displayed onscreen |
|
|
91 | (1) |
|
If the invoice isn't displayed onscreen |
|
|
91 | (1) |
|
|
|
92 | (1) |
|
|
|
92 | (4) |
|
Fixing Credit Memo Mistakes |
|
|
96 | (1) |
|
Printing Invoices and Credit Memos |
|
|
97 | (7) |
|
Loading the forms into the printer |
|
|
97 | (1) |
|
Setting up the invoice printer |
|
|
97 | (3) |
|
Printing invoices and credit memos as you create them |
|
|
100 | (2) |
|
Printing invoices in a batch |
|
|
102 | (1) |
|
Printing credit memos in a batch |
|
|
103 | (1) |
|
Sending Invoices and Credit Memos via Email |
|
|
104 | (1) |
|
Customizing Your Invoices and Credit Memos |
|
|
105 | (4) |
|
Chapter 5 Reeling in the Dough |
|
|
109 | (24) |
|
Recording a Sales Receipt |
|
|
110 | (4) |
|
|
|
114 | (2) |
|
Special Tips for Retailers |
|
|
116 | (1) |
|
Correcting Sales Receipt Mistakes |
|
|
117 | (1) |
|
Recording Customer Payments |
|
|
118 | (4) |
|
Correcting Mistakes in Customer Payments Entries |
|
|
122 | (1) |
|
|
|
123 | (3) |
|
Improving Your Cash Inflow |
|
|
126 | (7) |
|
Tracking what your customers owe |
|
|
126 | (2) |
|
Assessing finance charges |
|
|
128 | (4) |
|
|
|
132 | (1) |
|
Chapter 6 Paying the Bills |
|
|
133 | (24) |
|
|
|
133 | (1) |
|
Recording Your Bills by Writing Checks |
|
|
134 | (8) |
|
The slow way to write checks |
|
|
134 | (6) |
|
The fast way to write checks |
|
|
140 | (2) |
|
Recording Your Bills the Accounts Payable Way |
|
|
142 | (8) |
|
|
|
143 | (3) |
|
Entering your bills the fast way |
|
|
146 | (2) |
|
|
|
148 | (1) |
|
Remind me to pay that bill, will you? |
|
|
149 | (1) |
|
|
|
150 | (4) |
|
|
|
154 | (1) |
|
|
|
155 | (2) |
|
Chapter 7 Inventory Magic |
|
|
157 | (20) |
|
Setting Up Inventory Items |
|
|
158 | (1) |
|
|
|
159 | (4) |
|
Recording items that you pay for up front |
|
|
159 | (1) |
|
Recording items that don't come with a bill |
|
|
159 | (2) |
|
Paying for items when you get the bill |
|
|
161 | (2) |
|
Recording items and paying the bill all at once |
|
|
163 | (1) |
|
|
|
163 | (1) |
|
|
|
164 | (5) |
|
Customizing a purchase order form |
|
|
165 | (1) |
|
Filling out a purchase order |
|
|
165 | (3) |
|
Checking up on purchase orders |
|
|
168 | (1) |
|
Receiving purchase order items |
|
|
168 | (1) |
|
|
|
169 | (3) |
|
Identifying the components |
|
|
169 | (1) |
|
|
|
170 | (2) |
|
|
|
172 | (1) |
|
Dealing with Multiple Inventory Locations |
|
|
173 | (2) |
|
Manually keep separate inventory-by-location counts |
|
|
174 | (1) |
|
Use different item numbers for different locations |
|
|
174 | (1) |
|
Upgrade to QuickBooks Enterprise Solutions |
|
|
174 | (1) |
|
The Lazy Person's Approach to Inventory |
|
|
175 | (2) |
|
How periodic inventory systems work in QuickBooks |
|
|
175 | (1) |
|
The good and bad of a periodic inventory |
|
|
176 | (1) |
|
Chapter 8 Keeping Your Checkbook |
|
|
177 | (18) |
|
|
|
177 | (6) |
|
Writing checks from the Write Checks window |
|
|
178 | (1) |
|
Writing checks from the register |
|
|
179 | (2) |
|
Changing a check that you've written |
|
|
181 | (1) |
|
Packing more checks into the register |
|
|
181 | (2) |
|
Depositing Money in a Checking Account |
|
|
183 | (3) |
|
Recording simple deposits |
|
|
183 | (1) |
|
Depositing income from customers |
|
|
184 | (2) |
|
Transferring Money between Accounts |
|
|
186 | (3) |
|
Setting up a second bank account |
|
|
187 | (1) |
|
Recording deposits into the new account |
|
|
187 | (1) |
|
About the other half of the transfer |
|
|
188 | (1) |
|
Changing a transfer that you've already entered |
|
|
189 | (1) |
|
Working with Multiple Currencies |
|
|
189 | (1) |
|
|
|
190 | (2) |
|
Handling NSF Checks from Customers |
|
|
192 | (1) |
|
The Big Register Phenomenon |
|
|
192 | (3) |
|
Moving through a big register |
|
|
193 | (1) |
|
Finding that darn transaction |
|
|
193 | (2) |
|
Chapter 9 Paying with Plastic |
|
|
195 | (10) |
|
Tracking Business Credit Cards |
|
|
195 | (3) |
|
Setting up a credit card account |
|
|
196 | (1) |
|
Selecting a credit card account so that you can use it |
|
|
197 | (1) |
|
Entering Credit Card Transactions |
|
|
198 | (4) |
|
Recording a credit card charge |
|
|
199 | (2) |
|
Changing charges that you've already entered |
|
|
201 | (1) |
|
Reconciling Your Credit Card Statement and Paying the Bill |
|
|
202 | (1) |
|
So What about Debit and ATM Cards? |
|
|
203 | (1) |
|
So What about Customer Credit Cards? |
|
|
203 | (2) |
| Part 3: Stuff You Do From Time To Time |
|
205 | (44) |
|
Chapter 10 Printing Checks |
|
|
207 | (12) |
|
Getting the Printer Ready |
|
|
207 | (3) |
|
|
|
210 | (6) |
|
A few words about printing checks |
|
|
211 | (1) |
|
Printing a check as you write it |
|
|
211 | (2) |
|
Printing checks by the bushel |
|
|
213 | (2) |
|
What if I make a mistake? |
|
|
215 | (1) |
|
Oh where, oh where do unprinted checks go? |
|
|
216 | (1) |
|
Printing a Checking Register |
|
|
216 | (3) |
|
|
|
219 | (12) |
|
Getting Ready to Do Payroll without Help from QuickBooks |
|
|
219 | (1) |
|
Doing Taxes the Right Way |
|
|
220 | (1) |
|
Getting an employer ID number |
|
|
220 | (1) |
|
|
|
221 | (1) |
|
Employees and employers do their part |
|
|
221 | (1) |
|
Getting Ready to Do Payroll with QuickBooks |
|
|
221 | (2) |
|
|
|
223 | (3) |
|
Paying Payroll Liabilities |
|
|
226 | (1) |
|
Paying tax liabilities if you use a full-meal-deal payroll service |
|
|
226 | (1) |
|
Paying tax liabilities if you don't use a full-meal-deal payroll service |
|
|
226 | (1) |
|
Paying other nontax liabilities |
|
|
227 | (1) |
|
Preparing Quarterly Payroll Tax Returns |
|
|
227 | (2) |
|
Using the Basic Payroll service |
|
|
228 | (1) |
|
Using a full-meal-deal payroll service |
|
|
228 | (1) |
|
Using the QuickBooks Enhanced Payroll service |
|
|
228 | (1) |
|
Filing Annual Returns and Wage Statements |
|
|
229 | (1) |
|
The State Wants Some Money, Too |
|
|
230 | (1) |
|
Chapter 12 Building the Perfect Budget |
|
|
231 | (8) |
|
Is This a Game You Want to Play? |
|
|
231 | (1) |
|
All Joking Aside: Some Basic Budgeting Tips |
|
|
232 | (1) |
|
A Budgeting Secret You Won't Learn in College |
|
|
233 | (1) |
|
|
|
234 | (3) |
|
|
|
237 | (1) |
|
Forecasting Profits and Losses |
|
|
237 | (1) |
|
|
|
237 | (1) |
|
Using the Business Planner Tools |
|
|
238 | (1) |
|
Chapter 13 Online with QuickBooks |
|
|
239 | (10) |
|
Doing the Electronic Banking Thing |
|
|
239 | (9) |
|
So what's the commotion about? |
|
|
239 | (1) |
|
A handful of reasons to be cautious about banking online |
|
|
240 | (2) |
|
Making sense of online banking |
|
|
242 | (1) |
|
Signing up for the service |
|
|
243 | (1) |
|
|
|
243 | (2) |
|
Transferring money electronically |
|
|
245 | (1) |
|
|
|
246 | (1) |
|
Transmitting instructions |
|
|
246 | (1) |
|
|
|
247 | (1) |
|
A Quick Review of the Other Online Opportunities |
|
|
248 | (1) |
| Part 4: Housekeeping Chores |
|
249 | (66) |
|
Chapter 14 The Balancing Act |
|
|
251 | (12) |
|
|
|
252 | (7) |
|
Giving QuickBooks information from the bank statement |
|
|
252 | (2) |
|
Marking cleared checks and deposits |
|
|
254 | (5) |
|
Eleven Things to Do If Your Non-Online Account |
|
|
|
|
|
259 | (4) |
|
Chapter 15 Reporting on the State of Affairs |
|
|
263 | (16) |
|
What Kinds of Reports Are There, Anyway? |
|
|
264 | (2) |
|
Creating and Printing a Report |
|
|
266 | (7) |
|
Visiting the report dog-and-pony show |
|
|
268 | (1) |
|
Editing and rearranging reports |
|
|
269 | (4) |
|
|
|
273 | (2) |
|
Processing Multiple Reports |
|
|
275 | (1) |
|
Your Other Reporting Options |
|
|
275 | (1) |
|
Last but Not Least: The QuickReport |
|
|
276 | (3) |
|
Chapter 16 Job Estimating, Billing, and Tracking |
|
|
279 | (10) |
|
|
|
279 | (1) |
|
|
|
280 | (1) |
|
|
|
281 | (3) |
|
|
|
284 | (1) |
|
Turning an Estimate into an Invoice |
|
|
284 | (2) |
|
Comparing Estimated Item Amounts with Actual Item Amounts |
|
|
286 | (1) |
|
Charging for Actual Time and Costs |
|
|
287 | (1) |
|
|
|
288 | (1) |
|
Chapter 17 File Management Tips |
|
|
289 | (14) |
|
Backing Up Is (Not That) Hard to Do |
|
|
289 | (9) |
|
Backing up the quick-and-dirty way |
|
|
291 | (4) |
|
Getting back the QuickBooks data you backed up |
|
|
295 | (3) |
|
Using the Accountant's Copy |
|
|
298 | (1) |
|
Working with Portable Files |
|
|
299 | (1) |
|
|
|
300 | (1) |
|
|
|
300 | (3) |
|
Chapter 18 Fixed Assets and Vehicle Lists |
|
|
303 | (12) |
|
What Is Fixed-Assets Accounting? |
|
|
303 | (2) |
|
Fixed-Assets Accounting in QuickBooks |
|
|
305 | (1) |
|
Setting Up a Fixed Asset List |
|
|
306 | (4) |
|
Adding items to the Fixed Asset list |
|
|
306 | (2) |
|
Adding fixed-asset items on the fly |
|
|
308 | (1) |
|
Editing items in the Fixed Asset list |
|
|
309 | (1) |
|
|
|
310 | (7) |
|
Identifying your vehicles |
|
|
310 | (2) |
|
|
|
312 | (1) |
|
Using the vehicle reports |
|
|
313 | (1) |
|
Updating vehicle mileage rates |
|
|
313 | (2) |
| Part 5: The Part Of Tens |
|
315 | (26) |
|
Chapter 19 Tips for Handling (Almost) Ten Tricky Situations |
|
|
317 | (8) |
|
|
|
317 | (1) |
|
|
|
318 | (1) |
|
Selling a Depreciable Asset |
|
|
319 | (1) |
|
Owner's Equity in a Sole Proprietorship |
|
|
320 | (1) |
|
Owner's Equity in a Partnership |
|
|
320 | (1) |
|
Owner's Equity in a Corporation |
|
|
321 | (1) |
|
Multiple-State Accounting |
|
|
322 | (1) |
|
|
|
322 | (1) |
|
|
|
323 | (2) |
|
Chapter 20 (Almost) Ten Secret Business Formulas |
|
|
325 | (16) |
|
The First "Most Expensive Money You Can Borrow" Formula |
|
|
326 | (2) |
|
The Second "Most Expensive Money You Can Borrow" Formula |
|
|
328 | (1) |
|
The "How Do I Break Even?" Formula |
|
|
328 | (3) |
|
The "You Can Grow Too Fast" Formula |
|
|
331 | (2) |
|
How net worth relates to growth |
|
|
331 | (1) |
|
How to calculate sustainable growth |
|
|
332 | (1) |
|
The First "What Happens If...?" Formula |
|
|
333 | (2) |
|
The Second "What Happens If...?” Formula |
|
|
335 | (2) |
|
The Economic Order Quantity (Isaac Newton) Formula |
|
|
337 | (1) |
|
|
|
338 | (3) |
| Part 6: Appendixes |
|
341 | (36) |
|
Appendix A: Installing QuickBooks in Ten Easy Steps |
|
|
343 | (4) |
|
Appendix B: If Numbers Are Your Friends |
|
|
347 | (20) |
|
|
|
347 | (5) |
|
Let me introduce you to the new you |
|
|
347 | (1) |
|
The first day in business |
|
|
348 | (1) |
|
Look at your cash flow first |
|
|
348 | (1) |
|
Depreciation is an accounting gimmick |
|
|
349 | (1) |
|
Accrual-basis accounting is cool |
|
|
350 | (1) |
|
Now you know how to measure profits |
|
|
351 | (1) |
|
Some financial brain food |
|
|
352 | (1) |
|
In the Old Days, Things Were Different |
|
|
352 | (3) |
|
What Does an Italian Monk Have to Do with Anything? |
|
|
355 | (8) |
|
And now for the blow-by-blow |
|
|
357 | (3) |
|
|
|
360 | (2) |
|
How does QuickBooks help? |
|
|
362 | (1) |
|
Two Dark Shadows in the World of Accounting |
|
|
363 | (1) |
|
|
|
363 | (1) |
|
|
|
364 | (1) |
|
The Danger of Shell Games |
|
|
364 | (3) |
|
Appendix C Sharing QuickBooks Files |
|
|
367 | (10) |
|
Sharing a QuickBooks File on a Network |
|
|
367 | (3) |
|
|
|
367 | (2) |
|
|
|
369 | (1) |
|
Installing QuickBooks for Network Use |
|
|
370 | (1) |
|
|
|
371 | (4) |
|
User permissions in Enterprise Solutions |
|
|
371 | (2) |
|
User permissions in QuickBooks Pro and Premier |
|
|
373 | (2) |
|
Specifying Multiuser Mode |
|
|
375 | (1) |
|
Working in Multiuser Mode |
|
|
375 | (2) |
| Index |
|
377 | |
Lisainfo e-raamatute kohta