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E-raamat: Techniques and Sample Outputs that Drive Business Excellence

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Many organizations are looking for that magic tool or methodology that will suddenly transform them into outstanding organizations. Unfortunately, there is no one right answer for all organizations or even for a single organization. Successful organizations skillfully integrate the appropriate improvement approaches with honesty, commitment, and constancy of purpose across all levels of management.

This book, part of The Little Big Book series, discusses the most common set of tools and methodologies used in managerial, strategic planning, project selection, and organizational improvement projects that are referred to throughout The Little Big Book series. It presents, in a concise no-nonsense format, the concepts and techniques that must be mastered by project managers and anyone tasked with managing an improvement project.

The tools covered in this book include affinity diagrams, brainstorming, cause-and-effect diagrams, the Kano model, organizational process improvement, Pareto analysis, project management, risk management, root cause analysis, storyboarding, value propositions, and workflow diagrams.

Because of the large number of tools and techniques covered, the book supplies concise operating guidance for each tool that is adequate to prepare readers to understand and use that tool. It also includes examples of how the tools are used.

The book provides a basic understanding of the tools you need to improve the processes you are currently using to manage your organization and, ultimately, to improve the quality, productivity, and agility of the products or services you are delivering to your customers.

The tools presented in this book are the essential tools that all organizations should be using. By understanding and using the tools covered in this book, you will possess a better overall understanding of the way your organization needs to function in todays increasingly competitive environment.

This book is designed to supplement and provide additional direction in the use of the methodologies defined in the other books in The Little Big Book series
Preface xix
Acknowledgments xxi
About the Authors xxiii
Introduction xxix
Chapter 1 Overview of the Approach Used in This Book 1(8)
Overview Summary
7(2)
Chapter 2 Affinity Diagram 9(8)
Definition
9(6)
Its Uses
9(1)
General
9(1)
Preparation
9(1)
Example
10(1)
Software
11(4)
Additional Reading
15(2)
Chapter 3 Brainstorming (Creative Brainstorming) 17(6)
Definition
17(6)
Its Uses
17(1)
General
17(1)
Preparation
17(2)
Options
19(1)
Example
19(2)
The Wildest Idea Approach
20(1)
The Superheroes Approach
20(1)
Software
21(2)
Chapter 4 Cause-and-Effect Diagram 23(4)
Definition
23(4)
Its Uses
23(1)
General
23(1)
Preparation
24(1)
Example
24(1)
Software
24(3)
Chapter 5 Check Sheet 27(2)
Definition
27(2)
Its Uses
27(1)
General
27(1)
Preparation
27(1)
Example
28(1)
Software
28(1)
Chapter 6 Commitment Building 29(4)
Definition
29(4)
Its Uses
29(1)
General
29(1)
Preparation
29(1)
Example
30(3)
Chapter 7 Consensus Building 33(2)
Definition
33(2)
Its Uses
33(1)
General
33(1)
Preparation
33(1)
Example
34(1)
Chapter 8 Consequence Management 35(4)
Definition
35(4)
Its Uses
35(1)
General
35(1)
Preparation
35(3)
Example
38(1)
Chapter 9 Control Chart 39(6)
Definition
39(5)
Its Uses
39(1)
General
39(1)
Variables Control Chart
39(1)
Attributes Control Chart
40(1)
Preparation
40(2)
Variables Control Chart
40(2)
Rules for Identifying Special Causes of Variation
42(1)
Example
42(1)
Software
43(1)
Additional Reading
44(1)
Chapter 10 Cost-Time Chart 45(4)
Definition
45(4)
Its Uses
45(1)
General
45(1)
Preparation
45(1)
Example
46(1)
Software
46(3)
Chapter 11 Data Gathering by Document Review 49(2)
Definition
49(2)
Its Uses
49(1)
General
49(1)
Preparation
49(1)
Gathering Data by Document Review
49(1)
Example
50(1)
Chapter 12 Data Gathering by Interview 51(6)
Definition
51(6)
Its Uses
51(1)
General
51(1)
Preparation
52(3)
Preparing for the Interview
52(1)
Identify Candidates for the Interviews
52(1)
Arrange the Time and Place for the Interview
53(1)
Prepare and Distribute Appropriate Briefing Materials to the Interviewees
53(1)
Conducting the Interview
53(1)
Note-Taking
54(1)
Example
55(2)
Questioning Technique
55(2)
Chapter 13 Data Gathering by Samples 57(6)
Definition
57(6)
Its Uses
57(1)
General
57(2)
Sampling and Data Collection
59(1)
Preparation
60(1)
Example
60(1)
Software
61(2)
Chapter 14 Data Gathering by Surveys 63(6)
Definition
63(6)
Its Uses
63(1)
General
63(1)
Survey Process
64(1)
Data Collection Method
65(1)
Self-Completion Surveys
65(1)
In-Person Interviews
65(1)
Telephone Surveys
65(1)
Computer-Assisted Telephone Interviewing (CATI)
66(1)
Sources of Error
66(1)
Bias and Accuracy
66(1)
Example
66(1)
Software
66(3)
Chapter 15 Data Stratification 69(4)
Definition
69(4)
Its Uses
69(1)
General
69(1)
Preparation
69(1)
Example
70(1)
Software
70(3)
Chapter 16 Delphi Narrowing Technique 73(4)
Definition
73(4)
Its Uses
73(1)
General
73(1)
Preparation
74(1)
Example
74(3)
Using the Delphi Narrowing Technique
74(3)
Chapter 17 Employee Involvement 77(4)
Definition
77(4)
Its Uses
77(1)
General
77(1)
Preparation
78(1)
Example
78(3)
Chapter 18 Facilitated Session 81(8)
Definition
81(8)
Its Uses
81(1)
General
81(1)
Preparation
82(1)
Example
82(7)
Chapter 19 Flowchart 89(10)
Definition
89(9)
Its Uses
89(1)
General
89(1)
Preparation
89(3)
Steps
91(1)
Guidelines and Tips
92(1)
Example
93(1)
Software
94(4)
Additional Reading
98(1)
Chapter 20 Force Field Analysis 99(6)
Definition
99(6)
Its Uses
99(1)
General
99(1)
Preparation
100(1)
Example
100(2)
Software
102(3)
Chapter 21 Graph 105(6)
Definition
105(6)
Its Uses
105(1)
General
105(1)
Preparation
105(4)
X-Y Axes Graphs
105(1)
Line Graphs
106(1)
Multiple Line Graphs
107(1)
Bar or Column Graphs
107(1)
Area Graphs
107(1)
Gantt Charts (also referred to as Milestone or Planning Graphs)
108(1)
Pictorial Graphs
108(1)
Example
109(1)
Software
109(2)
Chapter 22 Kano Model 111(4)
Definition
111(4)
Its Uses
111(1)
General
111(1)
Preparation
112(1)
Example
113(1)
Software
113(2)
Chapter 23 Motivation Management 115(6)
Definition
115(4)
Its Uses
115(1)
General
116(1)
Preparation
116(2)
Example
118(1)
Software
119(1)
Reference
119(2)
Chapter 24 Negative Analysis 121(4)
Definition
121(2)
Its Uses
121(1)
General
121(1)
Preparation
121(1)
Example
122(1)
Additional Reading
123(2)
Chapter 25 Nominal Group Technique 125(6)
Definition
125(3)
Its Uses
125(1)
General
125(1)
Preparation
125(1)
Using the Nominal Group Technique
125(1)
Example
126(2)
Software
128(1)
Additional Reading
128(3)
Chapter 26 Organizational Change Management 131(8)
Definition
131(8)
Its Uses
131(1)
General
131(1)
Preparation
131(2)
Example
133(6)
Elements of a Contract
133(1)
Ground Rules for Effective Contracting
134(1)
Contracting for OCM
135(1)
Effective Contracting
135(1)
Ask for Feedback
136(1)
Review the Meeting
136(1)
Additional Guidelines for Personal Organizational Relationships
136(3)
Chapter 27 Organizational Process Consultation 139(8)
Definition
139(6)
Its Uses
139(1)
General
140(1)
Preparation
140(2)
Organizational Process Consultation Issues
140(1)
Organizational Process Consultation Interventions
141(1)
Task-Oriented Behaviors
141(1)
Relationship-Oriented Behaviors
142(1)
Example
142(3)
Conducting Organizational Process Consultation
142(1)
Consultant's Role
143(1)
Observer Role
144(1)
Software
145(1)
Reference
145(2)
Chapter 28 Organizational Process Improvement/Business Process Improvement 147(10)
Definition
147(8)
Its Uses
147(1)
General
147(1)
Preparation for Process Redesign Methodology
148(1)
Preparation for Process Reengineering Methodology
149(5)
Phase I: Organizing for Improvement
150(1)
Phase II: Designing the Best-Value Future-State Solution (BFSS)
151(2)
Phase III: Implementation, Measurements, and Control
153(1)
Phase IV: Continuous Improvement
153(1)
Example
154(1)
Software
154(1)
Additional Reading
155(2)
Chapter 29 Pareto Analysis 157(4)
Definition
157(4)
Its Uses
157(1)
General
157(1)
Preparation
157(2)
Using Pareto Analysis
157(2)
Example
159(1)
Software
159(2)
Chapter 30 Prioritization Matrices 161(4)
Definition
161(4)
Its Uses
161(1)
General
161(1)
Preparation
161(2)
Evaluating Using Prioritization Matrices
161(2)
Example
163(1)
Software
163(2)
Chapter 31 Process Capability Analysis (Cp) 165(6)
Definition
165(5)
Its Uses
165(1)
General
165(1)
Preparation
166(1)
Analyzing Process Capability
166(1)
Example
167(3)
Analyze the Data for Process Capability
168(1)
Perform Further Analysis If Necessary
169(1)
Further Analysis (2)
169(1)
Software
170(1)
Additional Reading
170(1)
Chapter 32 Project Charter 171(8)
Definition
171(8)
Its Uses
171(1)
General
171(1)
Preparation
172(1)
Example
172(5)
Software
177(2)
Chapter 33 Project Management 179(16)
Definition
179(14)
Its Uses
179(1)
General
179(1)
Preparation
179(8)
Examples
187(5)
Project Plan Example
187(5)
Software
192(1)
Additional Reading
193(2)
Chapter 34 Risk Management 195(6)
Definition
195(6)
Its Uses
195(1)
General
195(1)
Dealing with Project Risk
196(1)
Assessing Project Risk
196(1)
Preparation
196(2)
When to Use FMEA
197(1)
FMEA Procedure
197(1)
Example
198(1)
Software
198(3)
Chapter 35 Role Mapping 201(8)
Definition
201(8)
Its Uses
201(1)
General
201(1)
Preparation
202(2)
Conducting Role Mapping
202(2)
Example
204(3)
Software
207(2)
Chapter 36 Root Cause Analysis 209(4)
Definition
209(4)
Its Uses
209(1)
General
209(1)
Preparation
209(2)
Example
211(1)
Software
211(2)
Chapter 37 Run Charts 213(4)
Definition
213(4)
Its Uses
213(1)
General
213(1)
Preparation
213(1)
Using a Run Chart
213(1)
Example
214(1)
Software
215(2)
Chapter 38 Scatter Diagram 217(4)
Definition
217(4)
Its Uses
217(1)
General
217(1)
Preparation
217(1)
Example
218(1)
Software
218(3)
Chapter 39 Solutions Evaluation 221(4)
Definition
221(4)
Its Uses
221(1)
General
221(1)
Preparation
221(1)
Example
222(3)
Chapter 40 Storyboarding 225(6)
Definition
225(5)
Its Uses
225(1)
General
225(1)
Preparation
226(2)
Example
228(2)
Software
230(1)
Additional Reading
230(1)
Chapter 41 Value Analysis 231(4)
Definition
231(4)
Its Uses
231(1)
General
231(1)
Preparation
232(1)
Example
233(1)
Software
234(1)
Chapter 42 Value Engineering (VE) 235(4)
Definition
235(2)
Its Uses
235(1)
General
235(1)
Preparation
236(1)
Example
236(1)
Additional Reading
237(2)
Chapter 43 Value Proposition 239(4)
Definition
239(3)
Its Uses
239(1)
General
240(1)
Preparation
240(1)
Example
241(1)
Software
241(1)
Reference
242(1)
Additional Reading
242(1)
Chapter 44 Voting 243(4)
Definition
243(4)
Its Uses
243(1)
General
243(1)
Preparation
243(2)
Ballot Voting
243(1)
Show-of-Hands Voting
244(1)
What Is a Voting Output?
244(1)
Voting
244(1)
Example
245(1)
Software
245(2)
Chapter 45 Workflow Diagram 247(6)
Definition
247(5)
Its Uses
247(1)
General
247(1)
Preparation
247(1)
Example
248(4)
Software
252(1)
Additional Reading
252(1)
Glossary 253(26)
Index 279
H. James Harrington, Chuck Mignosa