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E-raamat: Total Workday Control Using Microsoft Outlook

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  • Formaat: 398 pages
  • Ilmumisaeg: 30-Mar-2011
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780974930480
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Total Workday Control Using Microsoft OutlookSuurem pilt
  • Formaat: 398 pages
  • Ilmumisaeg: 30-Mar-2011
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780974930480
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In this new Edition 3, Linenberger updates his longtime #1 bestselling Outlook book to include Microsoft's new version 2010 release. This seminal guide presents the author's best practices of time, task, and e-mail management, drawing from time management theories and applying these best practices in Microsoft Outlook. Anyone who finds they are overburdened by e-mail or working too late each day will benefit from this book.
Preface to Third Edition ix
Acknowledgments xiii
Contents at a Glance xv
Contents xvii
MYN Quick Start xxv
The MYN Task List in Outlook xxvi
Using the MYN Urgency Zones xxix
Converting E-mail to Tasks xxx
Next Steps xxx
Introduction xxxiii
The First Time, Task, and E-mail Management System That Will Work for You xxxiii
The Problem Is Rampant xxxviii
Benefits of the Master Your Now! System xl
Designed for a Quick Start xlii
Book Website and Newsletter xliv
PART I The Basic MYN System
1(114)
Lesson 1 Managing Your Now in Outlook---Theory and Overview
3(16)
Introduction
3(1)
Master Your Now---The Theory
3(5)
The Workday Mastery To-Do List in Microsoft Outlook
8(3)
Managing in the Now Horizon
11(6)
Summary of System Theory and Key Components
17(1)
Next Steps
18(1)
Lesson 2 Yes, You Can Gain Workday Control Using Outlook
19(30)
Introduction
19(2)
Outlook Versions Supported in this Book
21(1)
Navigating Through Outlook
22(3)
Learning Outlook Tasks Basics
25(7)
Entering Tasks
32(9)
Using Flags in Outlook
41(5)
Introduction to Converting E-mails to Tasks
46(1)
Summary
47(1)
Next Steps
47(2)
Lesson 3 Configuring Outlook for MYN Task Management
49(20)
Introduction
49(1)
Configuring Windows Outlook for MYN
50(12)
Configuring Outlook for Mac 2011
62(4)
Exit Outlook and then Restart Outlook
66(1)
Next Steps
66(3)
Lesson 4 A New Approach to Managing Tasks in Outlook
69(22)
The Master Your Now! Methodology: How to Take Control of Your Tasks in Outlook
69(13)
The FRESH Prioritization System
82(3)
Managing Deadlines
85(3)
Summary: Your Task Management Steps
88(2)
Exercises
90(1)
Next Steps
90(1)
Lesson 5 The Bliss of an Empty Inbox
91(24)
Introduction
91(2)
A Very Simple System: Drag All Mail to the Processed Mail Folder
93(7)
Using Search Tools with the Processed Mail Folder
100(12)
Summary
112(1)
Next Steps
112(3)
PART II Maturing the System
115(104)
Lesson 6 When and Where to Use Outlook Tasks
117(28)
Introduction
117(1)
What Is a Task?
118(3)
Put Nearly All Your Tasks in Outlook
121(3)
Going Mobile with the MYN System
124(12)
Writing Only Next Actions on Your Now Tasks List
136(3)
Using MYN with Getting Things Done (GTD)
139(1)
Significant Outcomes (SOCs)
140(2)
Use Follow-Up Tasks for Actions You Are Waiting on Others For
142(2)
Summary
144(1)
Next Steps
144(1)
Lesson 7 Cure "Inbox Stress" by Converting E-mails to Tasks
145(28)
Introduction
145(5)
Converting E-mails to Tasks in Windows Outlook
150(3)
Converting E-mails to Tasks in Outlook for Mac 2011
153(6)
Flagged-Mail Tasks in Outlook 2007/10 and 2011
159(3)
Create Follow-Up Tasks for Important Requests You Make by E-mail (Windows and Mac)
162(5)
Updated E-mail Processing Workflow (Windows and Mac)
167(4)
In Summary: The Cure for Inbox Stress
171(1)
Exercises
172(1)
Next Steps
172(1)
Lesson 8 Topic-Based E-mail Filing
173(28)
Introduction
173(1)
Topic-Filing Your E-mail
174(6)
Tagging Mail Using Outlook Categories
180(11)
Viewing Mail by Category
191(3)
Tips on Using Categories
194(4)
Tagging Mail Using Outlook Add-In Software (Windows)
198(2)
Summary
200(1)
Next Steps
200(1)
Lesson 9 Managing in the Now Horizon Using MYN Strategic Deferrals
201(18)
Introduction
201(1)
Review of the Now Horizon Work Model
202(3)
New: Using Target Now Tasks
205(1)
Using the Now Horizon Model to Keep Your Workday Balanced
206(3)
MYN Strategic Deferral
209(7)
Summary
216(1)
Next Steps
217(2)
PART III Mastering the System
219(98)
Lesson 10 MYN Delegation in Outlook
221(10)
Introduction
221(1)
Successful Delegation
221(1)
The Task Delegation Approach
222(7)
Summary
229(1)
Next Steps
230(1)
Lesson 11 Time Management and Other Time Savers
231(34)
Introduction
231(1)
Time Management: Finding Time to Work on Tasks
232(2)
Doing the Math on Your Workweek
234(4)
Cleaning Up Your Task Time
238(7)
Save Time by Auto-Categorizing Incoming E-mail
245(8)
Maintaining Category Names Quickly and Efficiently
253(4)
Finding Mail Quickly: Creating an All Mail Search Folder (Outlook 2007/10) or All Mail Smart Folder (Outlook 2011)
257(3)
More Outlook Time-Saving Tips
260(4)
Summary
264(1)
Next Steps
264(1)
Lesson 12 Advanced Topics for Windows Outlook
265(52)
Introduction
265(1)
Intrinsic Importance
266(6)
Tracking Goals and Projects in Outlook
272(6)
Custom Tasks Views for Projects, Goals, and More
278(5)
Category-Based MYN Goal and Project Views
283(8)
The MYN Master Tasks View
291(6)
Adding the Concept of Roles to All the Above Views
297(1)
Hierarchical Goal, Project, and Task Folders (Outlook 2007/10)
298(2)
The TaskPad/To-Do Bar Deadline Column
300(4)
Adding the Compact Layout Back In
304(1)
Modify the Simple List View
305(1)
MYN Defer-to-Review View
306(3)
MYN All Now Tasks View
309(2)
The MYN This Week's Tasks View
311(3)
Summary
314(1)
Next Steps
314(1)
Wrapping Up Total Workday Control
315(2)
Appendixes
317(72)
Appendix A Understanding Outlook Folders in the MYN System
319(36)
Introduction
319(1)
Outlook Folders Explained
320(4)
Exchange Server Mailbox
324(2)
Local Folders
326(6)
Strategies for Setting Up Your Processed Mail Folder
332(7)
Checking Outlook Folder Sizes
339(2)
Outlook's Navigation Pane
341(7)
Outlook 2007/10: The Mysterious To-Do List Folder
348(4)
The Daily Task List under the Outlook 2007/10 Calendar View
352(2)
Next Steps
354(1)
Appendix B Archiving Your Mail In the MYN System
355(26)
Introduction
355(1)
Understanding Archiving
356(3)
Archive Solution Scenarios
359(3)
How to Do Archiving: Manual Archiving, All Scenarios
362(4)
Using AutoArchive Intelligently (Windows)
366(12)
Other Uses of Windows AutoArchive to Prevent Exchange Mailbox Size Limit Messages
378(3)
Appendix C Resources and Quick Guides
381(8)
Websites for this Book and Michael Linenberger
381(1)
Some Useful Books
381(1)
Software and Product Links
382(3)
Master Your Now! System Quick Guide: Outlook Task Management Principles
385(2)
Master Your Now! System Quick Guide: E-mail Workflow
387(2)
Index 389
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