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E-raamat: Total Workday Control Using Microsoft Outlook

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  • Formaat: EPUB+DRM
  • Ilmumisaeg: 08-Oct-2013
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780983364733
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Total Workday Control Using Microsoft OutlookSuurem pilt
  • Formaat: EPUB+DRM
  • Ilmumisaeg: 08-Oct-2013
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780983364733
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SUPERANNO In this fourth edition, Linenberger updates his longtime #1 bestselling Outlook book to include Microsoft's new Outlook versions for the PC and Mac, including Outlook 2013, 2011, 2010, and 2007. This guide presents the author's best practices of time, task, and e-mail management, drawing from time management theories and applying these best practices in Microsoft Outlook. Anyone who finds they are overburdened by e-mail or working too late each day will benefit from this book. Original.

In this new fourth edition, Linenberger updates his longtime #1 bestselling Outlook book to include Microsoft's new Outlook versions for the PC and Mac, including Outlook 2013, 2011, 2010, and 2007. This seminal guide presents the author's best practices of time, task, and e-mail management, drawing from time management theories and applying these best practices in Microsoft Outlook. Anyone who finds they are overburdened by e-mail or working too late each day will benefit from this book.
Preface to the Fourth Edition ix
Acknowledgments xii
Contents at a Glance xiii
Contents xv
MYN Quick Start: The One Minute To-Do List xxiii
Introduction xxiii
Getting Started Quickly with MYN xxiv
Using the 1MTD Urgency Zones xxviii
Converting E-mail to Tasks xxix
Next Steps xxx
Introduction xxxi
The First Task, Time, and E-mail Management System That Will Work for You xxxi
The Problem Is Rampant xxxvi
Benefits of the Master Your Now! System xxxviii
Designed for a Quick Start xl
Book Website and Newsletter xliii
Part I The Basic MYN System
1(134)
Lesson 1 Master Your Now! in Outlook: Theory and Overview
3(18)
Introduction
3(1)
Master Your Now---The Theory
3(6)
The MYN Task List in Microsoft Outlook
9(3)
MYN Overview: Beyond the One Minute To-Do List
12(6)
Summary of System Theory and Key Components
18(1)
Next Steps
19(2)
Lesson 2 Learning the Outlook Task System
21(44)
Introduction
21(2)
Outlook Versions Whose Task Modules Are Covered by This Book
23(4)
Navigating Through Outlook to Find Tasks (Windows and Mac)
27(5)
Learning Basics of Outlook Tasks (Windows and Mac)
32(14)
Entering Tasks (All Versions)
46(8)
All About Using Flags in Outlook (Windows and Mac)
54(7)
Other Places to See Tasks in Outlook
61(1)
Introduction to Converting E-mails to Tasks (All Outlook Versions)
62(2)
Summary
64(1)
Next Steps
64(1)
Lesson 3 Configuring Outlook for MYN Task Management
65(22)
Introduction
65(2)
Configuring Windows Outlook for MYN
67(15)
Configuring Outlook for Mac 2011
82(4)
Next Steps
86(1)
Lesson 4 A New Approach to Managing Tasks in Outlook
87(24)
The Master Your Now! Methodology: How to Take Control of Your Tasks in Outlook
87(13)
The FRESH Prioritization System
100(3)
Managing Deadlines
103(4)
Summary: Your Task Management Steps
107(1)
Exercises
108(1)
Next Steps
109(2)
Lesson 5 The Bliss of an Empty Inbox
111(24)
Introduction
111(3)
A Very Simple System: Drag All Mail to the Processed Mail Folder
114(7)
Using Search Tools with the Processed Mail Folder
121(11)
Summary
132(1)
Next Steps
132(3)
Part II Advancing the MYN System
135(110)
Lesson 6 When and Where to Use Outlook Tasks
137(30)
Introduction
137(1)
What Is a Task?
138(3)
Put Nearly All Your Tasks in Outlook
141(4)
Going Mobile with the MYN System
145(7)
Non-Outlook Task Solutions
152(3)
Mobile Strategies for Capturing Tasks
155(2)
Writing Only Next Actions on Your Now Tasks List
157(3)
Using MYN with Getting Things Done
160(1)
Significant Outcomes (SOCs)
161(2)
Use Follow-Up Tasks for Actions You Are Waiting On Others For
163(2)
Summary
165(1)
Next Steps
165(2)
Lesson 7 Cure "Inbox Stress" by Converting E-mails to Tasks
167(26)
Introduction
167(5)
Converting E-mails to Tasks in Windows Outlook with a Drag-and-Drop Operation
172(4)
Converting E-mails to Tasks in Outlook for Mac 2011
176(1)
Other Methods to Convert E-mails to Tasks (Windows)
177(2)
Tips for Converting E-mails to Tasks (Windows and Mac)
179(3)
Flagged-Mail Tasks (Windows and Mac)
182(5)
Create Follow-Up Tasks for Important Requests You Make by E-mail (Windows and Mac)
187(5)
In Summary: The Cure for Inbox Stress
192(1)
Exercises
192(1)
Next Steps
192(1)
Lesson 8 Topic-Based E-mail Filing
193(28)
Introduction
193(1)
Topic-Filing Your E-mail (Windows and Mac)
194(7)
How to Use Outlook Categories (All Outlook Versions)
201(9)
Viewing and Grouping Mail by Category (All Versions)
210(3)
Tips on Using Categories (All Versions)
213(5)
Summary
218(1)
Next Steps
219(2)
Lesson 9 MYN Target Now, MYN Strategic Deferrals, MYN Summary Flow Chart
221(24)
Introduction
221(1)
Review of the Now Horizon Work Model
222(3)
Target Now Tasks: the Fourth Urgency Zone
225(1)
Using the Now Horizon Model to Keep Your Workday Balanced
226(3)
MYN Strategic Deferral (Windows and Mac)
229(7)
MYN-Outlook Flow Charts: Summarizing Parts I and II of the Book
236(7)
Summary
243(1)
Next Steps
244(1)
Part III Mastering the MYN System
245(88)
Lesson 10 MYN Delegation in Outlook
247(10)
Introduction
247(1)
Successful Delegation
247(1)
The Task Delegation Approach
248(8)
Summary
256(1)
Next Steps
256(1)
Lesson 11 Time Management and Other Time-Savers
257(28)
Introduction
257(1)
Time Management: Finding Time to Work on Tasks
258(2)
Doing the Math on Your Workweek
260(5)
Cleaning Up Your Task Time
265(6)
Save Time by Auto-Categorizing Incoming E-mail (All Versions)
271(4)
Maintaining Category Names Quickly and Efficiently (All Versions)
275(2)
Finding Mail Quickly
277(4)
More Outlook Time-Saving Tips
281(3)
Summary
284(1)
Next Steps
284(1)
Lesson 12 Advanced Topics for Windows Outlook
285(48)
Introduction
285(1)
Intrinsic Importance
286(5)
Understanding Outlook Task Views
291(6)
Tracking Goals and Projects in Outlook
297(6)
Category-Based MYN Goal and Project Views
303(8)
The MYN Master Tasks View
311(6)
Adding the Concept of Roles to Views
317(1)
Hierarchical Goal, Project, and Tasks Folders
317(1)
The To-Do Bar Deadline Column
318(4)
Adding the Compact Layout
322(2)
Modify the Simple List View
324(1)
MYN Defer-to-Review View
324(3)
MYN All Now Tasks View
327(2)
The MYN This Week's Tasks View
329(2)
Summary
331(1)
Next Steps
331(1)
Wrapping Up Total Workday Control
332(1)
Appendixes
333(74)
Appendix A Understanding Outlook Folders in the MYN System
335(36)
Introduction
335(1)
Outlook Folders Explained (Windows and Mac)
336(4)
Exchange Server Mailbox
340(2)
Local Folders
342(6)
Strategies for Setting Up Your Processed Mail Folder
348(6)
Checking Outlook Folder Sizes (Windows and Mac)
354(2)
The Outlook Navigation or Folders Pane (Windows and Mac)
356(7)
Windows Outlook: The Mysterious To-Do List Folder
363(3)
More on Flagged-Mail Tasks
366(2)
The Daily Task List under the Windows Outlook Calendar View
368(2)
Next Steps
370(1)
Appendix B Archiving Your Mail in the MYN System
371(28)
Introduction (Windows and Mac)
371(1)
Understanding Archiving (Windows and Mac)
372(3)
Archive Solution Scenarios (Windows and Mac)
375(4)
How to Do Archiving: Manual Archiving, All Scenarios
379(4)
Using AutoArchive Intelligently (Windows)
383(12)
Other Uses of Windows AutoArchive to Prevent Exchange Mailbox Size Limit Messages
395(4)
Appendix C Resources and Quick Guides
399(8)
Websites for This Book and Michael Linenberger
399(1)
Some Useful Books
399(1)
Software and Product Links
400(3)
Master Your Now! System Tear-Out Quick Guide: Outlook Task Management Principles
403(2)
Master Your Now! System Tear-Out Quick Guide: E-mail Workflow
405(2)
Index 407
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