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E-raamat: Total Workday Control Using Microsoft Outlook

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  • Formaat: PDF+DRM
  • Ilmumisaeg: 12-May-2017
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780983364771
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Total Workday Control Using Microsoft OutlookSuurem pilt
  • Formaat: PDF+DRM
  • Ilmumisaeg: 12-May-2017
  • Kirjastus: New Academy Publishing
  • Keel: eng
  • ISBN-13: 9780983364771
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In this new fifth edition, Michael Linenberger updates his longtime #1 bestselling Outlook book to include Microsoft's new Outlook version 365. This seminal guide presents the author's best practices of time, task, and e-mail management, drawing from time management theories and applying these best practices in Microsoft Outlook. Anyone who finds they are overburdened by e-mail or working too late each day will benefit from this book.

Total Workday Control Using Microsoft Outlook is a book for the over-extended office worker whose workday feels out of control. It shows how to regain command of an over-committed workday and an overflowing, unmanaged e-mail in box. It does this by teaching the author's system of time, task, and e-mail management, and it shows how to implement the system in Microsoft Outlook.
Preface to the Fifth Edition ix
Contents at a Glance xiii
Contents xv
MYN Quick Start: The One Minute To-Do List xxiii
Introduction xxiii
Getting Started Quickly with MYN xxiv
Using the 1MTD Urgency Zones xxviii
Converting E-mail to Tasks xxix
Next Steps xxix
Introduction xxxi
The Solution for the Out-of-Control Workday xxxi
The Problem Is Rampant xxxvi
Benefits of the Master Your Now! System xxxix
Designed for a Quick Start xli
Book Website and Newsletter xliii
PART I The Basic MYN System
1(142)
Lesson 1 Master Your Now! in Outlook: Theory and Overview
3(18)
Introduction
3(1)
Master Your Now---The Theory
3(6)
The MYN Task List in Microsoft Outlook
9(3)
MYN Overview: Beyond the One Minute To-Do List
12(6)
Summary of System Theory and Key Components
18(1)
Next Steps
19(2)
Lesson 2 Learning the Outlook Task System
21(44)
Introduction
21(2)
Outlook Versions Whose Task Modules Are Covered by This Book
23(5)
Navigating Through Outlook to Find Tasks (Windows and Mac)
28(6)
Learning the Basics of Outlook Tasks (Windows and Mac)
34(12)
Entering Tasks (Windows and Mac)
46(9)
All About Using Flags in Outlook (Windows and Mac)
55(7)
Introduction to Converting E-mails to Tasks (Windows and Mac)
62(2)
Summary
64(1)
Next Steps
64(1)
Lesson 3 Configuring Outlook for MYN Task Management
65(24)
Introduction
65(3)
Configuring Windows Outlook for MYN
68(13)
Configuring Outlook Mac
81(4)
Next Steps
85(4)
Lesson 4 A New Approach to Managing Tasks in Outlook
89(24)
The Master Your Now! Methodology: How to Take Control of Your Tasks in Outlook
89(13)
The FRESH Prioritization System
102(3)
Managing Deadlines
105(5)
Summary: Your Task Management Steps
110(1)
Exercises
111(1)
Next Steps
112(1)
Lesson 5 The Bliss of an Empty Inbox
113(30)
Introduction
113(3)
A Very Simple System: Drag All Mail to the Processed Mail Folder
116(9)
Finding Mail in the Processed Mail Folder
125(15)
Summary
140(1)
Next Steps
141(2)
PART II Advancing the MYN System
143(124)
Lesson 6 When and Where to Use Outlook Tasks
145(38)
Introduction
145(1)
What Is a Task?
146(4)
Put Nearly All Your Tasks in Outlook
150(3)
Going Mobile with the MYN System
153(15)
Non-Outlook Task Solutions
168(3)
Mobile Strategies for Capturing Tasks
171(2)
Writing Only Next Actions on Your Now Tasks List
173(3)
Using MYN with Getting Things Done
176(1)
Significant Outcomes (SOCs)
177(2)
Use Follow-Up Tasks for Actions You Are Waiting On Others For
179(2)
Summary
181(1)
Next Steps
182(1)
Lesson 7 Cure "Inbox Stress" by Converting E-mails to Tasks
183(28)
Introduction
183(5)
Converting E-mails to Tasks in Windows Outlook with a Drag-and-Drop Operation
188(4)
Converting E-mails to Tasks in Outlook Mac
192(2)
Other Methods to Convert E-mails to Tasks (Windows)
194(1)
Tips for Converting E-mails to Tasks (Windows and Mac)
195(3)
Flagged-Mail Tasks (Windows and Mac)
198(5)
Create Follow-Up Tasks for Important Requests You Make by E-mail (Windows and Mac)
203(5)
Summary: The Cure for Inbox Stress
208(1)
Exercises
208(1)
Next Steps
209(2)
Lesson 8 Topic-Based E-mail Filing
211(30)
Introduction
211(1)
Topic-Filing Your E-mail (Windows and Mac)
212(8)
How to Use Outlook Categories (Windows and Mac)
220(4)
Adding and Editing Your Category List
224(5)
More About Working With Categories
229(5)
Tips on Using Categories (Windows and Mac)
234(5)
Summary
239(1)
Next Steps
239(2)
Lesson 9 MYN Target Now, MYN Strategic Deferrals, MYN Summary Flow Chart
241(26)
Introduction
241(1)
Review of the Now Horizon Work Model
242(3)
Target Now Tasks: The Fourth Urgency Zone
245(1)
Using the Now Horizon Model to Keep Your Workday Balanced
246(3)
MYN Strategic Deferral (Windows and Mac)
249(8)
MYN-Outlook Flow Charts: Summarizing Parts I and II of the Book
257(6)
Summary
263(1)
Next Steps
264(3)
PART III Mastering the MYN System
267(82)
Lesson 10 MYN Delegation in Outlook
269(10)
Introduction
269(1)
Successful Delegation
269(1)
The Task Delegation Approach
270(8)
Summary
278(1)
Next Steps
278(1)
Lesson 11 Time Management and Other Time-Savers
279(28)
Introduction
279(1)
Time Management: Finding Time to Work on Tasks
280(2)
Doing the Math on Your Workweek
282(5)
Cleaning Up Your Task Time
287(6)
Save Time by Auto-Categorizing Incoming E-mail (Windows and Mac)
293(3)
Maintaining Category Names Quickly and Efficiently (Windows and Mac)
296(2)
Finding Mail Quickly
298(4)
More Outlook Time-Saving Tips
302(3)
Summary
305(1)
Next Steps
306(1)
Lesson 12 Advanced Topics for Windows Outlook
307(42)
Introduction
307(1)
Intrinsic Importance
308(5)
Understanding Outlook Task Views
313(5)
Tracking Goals and Projects in Outlook
318(6)
Category-Based MYN Goal and Project Views
324(7)
The MYN Master Tasks View
331(1)
Adding the Concept of Roles to Views
332(1)
Hierarchical Goal, Project, and Tasks Folders
333(1)
The To-Do Bar Deadline Column
333(4)
Adding the Compact Layout
337(2)
Modify the Simple List View
339(1)
MYN Defer-to-Review View
339(3)
MYN All Now Tasks View
342(2)
The MYN This Week's Tasks View
344(2)
Summary
346(1)
Next Steps
346(1)
Wrapping Up Total Workday Control
346(3)
Appendixes
349(72)
Appendix A Understanding Outlook Folders in the MYN System
351(34)
Introduction
351(1)
Outlook Folders Explained (Windows and Mac)
352(6)
Local Folders Explained
358(5)
Creating Local Folders
363(3)
Strategies for Setting Up Your Processed Mail Folder
366(6)
Checking Outlook Folder Sizes (Windows and Mac)
372(2)
The Outlook Folder Pane (Windows) and Sidebar (Mac)
374(4)
Windows Outlook: The Mysterious To-Do List Folder
378(4)
The Daily Task List under the Windows Outlook Calendar View
382(1)
Next Steps
383(2)
Appendix B Archiving Your Mail in the MYN System
385(28)
Introduction (Windows and Mac)
385(1)
Understanding Archiving (Windows and Mac)
386(5)
Archive Solution Scenarios (Windows and Mac)
391(3)
How to Do Archiving: Manual Archiving, All Scenarios
394(4)
Using AutoArchive Intelligently (Windows)
398(11)
Other Uses of Windows AutoArchive to Prevent Server Mailbox Size Limit Messages
409(4)
Appendix C Resources and Quick Guides
413(8)
Websites for This Book and Michael Linenberger
413(1)
Some Useful Books
413(1)
Software and Product Links
414(3)
Master Your Now! System Tear-Out Quick Guide: Outlook Task Management Principles
417(2)
Master Your Now! System Tear-Out Quick Guide: E-mail Workflow
419(2)
Index 421
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